Find a TenderAwarded
Published 7 Feb 2024, 16:19 GMT

Official UK procurement notice

Garden & Business Waste and Additional Bin Permit Subscription Service

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)

ServicesOpen procedure
Published estimate£330,000≈ £66k / year1.4% above published estimate
Submissions closed 8 Mar 2024awarded 12 Apr 2024
Awarded to PermiServ Ltd
Contract term 5 yrsends 31 Mar 2029 · starts 1 Apr 2024

What is being bought

Published requirement description

Rotherham Council offers Garden Waste collections to residents who subscribe to the service. As the subscriptions run annually the Council requires a way to identify which properties have garden waste bins that need emptying, whilst ensuring that expired subscriptions are not continued to be collected. This is achieved by making changes to the colour and design of the bin permit stickers and managing subscriptions through a customer management database/portal which allows both collection crews and office staff to clearly identify service subscribers.

CPV: Miscellaneous software package and computer systems · Subscription services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsPublished value£330,000
Contract period: 1 Apr 2024 – 31 Mar 2029 (5 yrs)
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
7 Feb 2024, 16:19 GMT
Last source update
16 Aug 2024, 16:19 BST
Award evaluation window
8 Mar 2024 – …
Authority reference
22-280
FTS notice number
2024/S 000-026210
Classification (CPV)
Miscellaneous software package and computer systemsSubscription services
Delivery area
Yorkshire & Humber (UKE31)
Official registry OCID
ocds-h6vhtk-04380e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
8 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
8 Mar 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Mar 2024 → 16 Aug 2024 · 4 dates
  1. Submission deadline
    8 Mar 2024, 12:00 GMT
  2. Bids opened
    8 Mar 2024, 12:00 GMT
  3. Contract starts
    1 Apr 2024, 00:00 BST
  4. Notice published
    16 Aug 2024, 16:19 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Aug 2024, 16:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £334,7501 contract exc. VAT
Bids received 1
Contracts signed 1latest 12 Apr 2024
Awarded toValueDateStatus
PermiServ LtdSMEGarden Waste & Additional Bin Permit Subscription Service£334,750 †—Awarded

Contracts

  • Garden Waste & Additional Bin Permit Subscription Service · PermiServ LtdSME

    Signed
    12 Apr 2024
    Value
    £334,750
    Period
    … – 31 Mar 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic———

Contracting authority & participating public bodies

Rotherham Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB173552264 Riverside House, Main Street, Rotherham, Yorkshire & Humber, S60 1AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtMediation body London

Bidders & participating suppliers

1 commercial party on the notice
  • PermiServAwarded supplier01175435 23 Alphabet Mews, London, Yorkshire & Humber, SW9 0FNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria