Find a TenderClosed
Published 16 Apr 2024, 14:44 BST

Official UK procurement notice

Geevor Cafe Refurbishment and Reconfiguration

Official notice

Authority: PENDEEN COMMUNITY HERITAGE (Charity / VCSE)

WorksCompetitive procedure with negotiation
Budget not disclosedValue not published
Submissions closed 13 May 2024

What is being bought

Published requirement description

Pendeen Community Heritage is seeking invitations to tender for a programme of improvement works to our onsite Count House Cafe. This is part of our funded project 'Geevor Cafe Reimagination, Improvement and new space creation'. Our funding was received as part of the Good Growth programme under 'RUR002 Strengthening Rural Community Infrastructure and Assets'.

Our cafe kitchen was built to accommodate 20,000 people upon opening in 1997; we now welcome over 40,000 visitors a year. We plan to introduce a series of improvements on site to ease the pressure on our cafe kitchen and allow capacity for larger visitor numbers and external business opportunities.

CPV: Building completion work · Building installation work

The lotProcurement structure

single lot · no lot value published
Lot #1The primary focus of the work is to reconfigure the existing Cafe layout both within…

The primary focus of the work is to reconfigure the existing Cafe layout both within the kitchen and in the front of house/serving area. This will be achieved by removing old obsolete fixtures and fittings and reimagining the space. The following work would be included in this Tender:

  • Re-situating the kitchen access doors and creating a food pass system
  • Removing two store rooms within the kitchen space and re-situating the hot water cylinder which currently sits on top of one of the store rooms. This will create more preparation space in the kitchen
  • The space created by removing these store rooms would need to be made food safe and have appropriate fixtures and fittings installed
  • Relocation of existing vegetable preparation sink
  • Installation of replacement flooring and kitchen cladding where appropriate
  • Relocating the current dishwashing area and installing relevant fixtures and fittings
  • Installing additional extraction for new kitchen equipment
  • Removing of canteen style front of house servery including obsolete hot cupboard and refrigeration unit
  • Repair and replace any damage caused by removal of existing servery
  • Install a bespoke bar/service area
  • All associated plumbing works with these activities
  • Removal of waste generated.

All work will be conducted in conjunction with Geevor Tin Mine and Count House Cafe to ensure limited disruption and a cohesive work environment for all involved.The work will need to begin by Monday 4th November 2024 and conclude by Monday 23rd December 2024.

Interested Applicants should submit an expression of interest in carrying out the works. Selected applicants will then be invited to carry out a site visit and formulate a quote/plan which will be provided to the General Manager and Museum and Operations Manager. All formal applications will be evaluated, and applicants may be contacted for further information or clarification. Once a decision is made the successful applicant will be notified and enter into formal negotiations with the General Manager and Museum and Operations Manager with a view to contract signing.

Delivery: South West · Pendeen Community Heritage (PCH) is a small independent charity that manages Geevor Tin Mine in Pendeen, Cornwall on a long-term lease from Cornwall Council. This notice is an Invitation to Tender for alteration works to the Count House Kitchen and Customer seating areas at the Count House Café at Geevor Tin Mine.
Variant bids: allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    PCH requires that a contractor and/or supplier demonstrate its ability to carry out the services applied for, and recognises its responsibilities in respect of:

    • Standards of Work - that will be done well and both supervised and carried out by suitably qualified and competent personnel.
    • Health and Safety - commitment including the safety policy statement of intent, organisation and arrangements to meet the policy and agreement to comply with legislation, codes of practice and safe working systems.

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
16 Apr 2024, 14:44 BST
Last source update
16 Apr 2024, 14:44 BST
FTS notice number
2024/S 000-012363
Classification (CPV)
Building completion workBuilding installation work
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-0452af Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

All interested parties are invited to contact:

Pendeen Community Heritage

Museum and Operations Manager Jack Roberts

jack.roberts@geevor.com

Deadline for Expressions of Interest: 13/5/24

Deadline for formal applications: 10/6/24

Notification of decision by: 1/7/24

Evaluation of Tenderers

Pendeen Community Heritage will be using the following criteria to assess tenders:

  • Price
  • Ability to meet timescales
  • Work programme
  • Experience and skills
  • Examples of previous similar projects

Insurance: All contractors are expected to carry their own public liability insurance

PCH will not be liable for any supplier costs incurred in responding to this tender

By issuing this invitation PCH is not bound in any way to accept the lowest or any tender. PCH decision is final.

Confidentiality

The tenderer shall not disclose to anyone other than the tenderer's employees directly connected with this response to Invitation to Tender, any information concerning the Invitation to Tender where such disclosure could have the effect of preventing or restricting full competition in this tendering exercise.

The information contained in this invitation to tender has been prepared by Pendeen Community Heritage in good faith but does not purport to be comprehensive. Prospective tenderers should make their own enquiries and investigations as to PCH requirements.

PCH can confirm that it has no conflict of interest in the procurement process and will undertake to carry out the process with the highest degree of objectivity and integrity. Information received by PCH in this tender will be held in strict confidence and will not be disclosed to any party other than within appropriate employees within the company..

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
13 May 2024, 17:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
60 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

16 Apr 2024 → 10 Jun 2024 · 3 dates
  1. Notice published
    16 Apr 2024, 14:44 BST
  2. Submission deadline
    13 May 2024, 17:00 BST
  3. Invitations to tender expected
    10 Jun 2024, 00:00 BST

Contracting authority & participating public bodies

PENDEEN COMMUNITY HERITAGE

Contracting authorityCharity / VCSECharity governed by a board of directorsRecreation, culture and religion GB-CHC: Geevor Tin Mine Boscaswell,Pendeen, PENZANCE, South West, TR197EWContact name, email, phone Published organisation website ↗

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.