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Published 17 Sept 2021, 16:18 BST

Official UK procurement notice

General Waste and Recycling Services

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities

Framework agreement6 lotsServicesRestricted procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: UKWales (UKL)
Framework ceiling (notional)£30,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 18 Oct 2021awarded 28 Mar 2025
Lots 6see the lot list below
Framework period 2 yrsends 30 Nov 2023 · starts 1 Dec 2021

What is being bought6 lots · detail below

Published requirement description

The provision of General Waste and Recycling Services to NHS Wales hospitals and sites.

CPV: Refuse and waste related services · Refuse collection services · Refuse disposal and treatment · Refuse recycling services

How this framework works

From the published notice
Bids received
12 bids on the busiest of 6 lots · 11 suppliers appointed
Framework period
2 yrs from 1 Dec 2021

Lots and requirements (6)Procurement structure

6 lots · all with a published value · evaluation weights differ by lot

Every one of these 3 lots carries the same published figure, £1,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1General Waste (Collection and Disposal) ServicesAwarded UK, Wales 2 yrsPublished value£15,000,000

The provision of General Waste and Recycling Services for NHS Wales hospitals and trusts. The procurement was conducted using a mini competition via ESPO. Additional information: N/A

Contract period: 1 Dec 2021 – 30 Nov 2023 (2 yrs)
Delivery: UK, Wales
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
90514000 Refuse recycling services
Lot #2Mixed Recycling (Collection and Disposal) ServicesAwarded UK 2 yrsPublished value£9,000,000

The provision of collection and disposal services for mixed recycling from non-domestic

communities.

Contract period: 1 Dec 2021 – 30 Nov 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services
Lot #3Food Waste Recycling (Collection and Disposal) ServicesAwarded UK 2 yrsPublished value£3,000,000

The provision of collection and disposal services for food waste from non-domestic

communities.

Contract period: 1 Dec 2021 – 30 Nov 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services
Lot #4Source Separated Recycling (Collection and Disposal) Services – PaperAwarded UK 2 yrsceiling above

The provision of collection and disposal services for source separated recycling from nondomestic

communities.

Contract period: 1 Dec 2021 – 30 Nov 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services
Lot #5Source Separated Recycling (Collection and Disposal) Services –CardboardAwarded UK 2 yrsceiling above

The provision of collection and disposal services for source separated recycling from nondomestic

communities.

Contract period: 1 Dec 2021 – 30 Nov 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services
Lot #6Source Separated Recycling (Collection and Disposal) Services – GlassAwarded UK 2 yrsceiling above

The provision of collection and disposal services for source separated recycling from nondomestic

communities.

Contract period: 1 Dec 2021 – 30 Nov 2023 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: not allowed
90500000 Refuse and waste related services90510000 Refuse disposal and treatment90511000 Refuse collection services90514000 Refuse recycling services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · General Waste (Collection and Disposal) Services60%40%—
4 · Source Separated Recycling (Collection and Disposal) Services – Paper40%50%10%
5 · Source Separated Recycling (Collection and Disposal) Services –Cardboard40%50%10%
6 · Source Separated Recycling (Collection and Disposal) Services – Glass40%50%10%
2 · Mixed Recycling (Collection and Disposal) Services40%50%10%
3 · Food Waste Recycling (Collection and Disposal) Services40%50%10%
What this means for your bid
  • Price carries 40–50 points depending on the lot; most lots put it at 50 points.
  • “General Waste and Recycling Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Sept 2021, 16:18 BST
Last source update
2 Apr 2025, 15:23 BST
Award evaluation window
18 Oct 2021 – …
Authority reference
NMD-MIN-51344
FTS notice number
2025/S 000-012582
Classification (CPV)
Refuse and waste related servicesRefuse collection servicesRefuse disposal and treatmentRefuse recycling services
Delivery area
UKWales (UKL)
Official registry OCID
ocds-h6vhtk-02e230 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: (WA Ref:149593)

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
18 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
18 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

18 Oct 2021 → 2 Apr 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    18 Oct 2021, 12:00 BST
  2. Bids opened
    18 Oct 2021, 12:00 BST
  3. Contract starts
    1 Dec 2021
  4. Notice published
    2 Apr 2025, 15:23 BST

Notice history

3 events · 3 releases on Find a Tender · since 18 Jan 2022
  1. Status changed to complete
    18 Jan 2022, 17:45 GMT
  2. Procurement method changed
    2 Apr 2025, 15:23 BST
  3. Buyer details updated
    2 Apr 2025, 15:23 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11admitted to the panel · see the list ↓
Bids received 125 from SMEs · busiest of 6 lots
Contracts signed 7latest 28 Mar 2025

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 012582-2025-1

    Signed
    28 Mar 2025
    Value
    £12,362,063
    Period
    … – 30 Nov 2023
    Status
    active

  • General Waste (Collection and Disposal) Services

    Signed
    30 Nov 2021
    Value
    £15,000,000
    Period
    … – 30 Nov 2023
    Status
    active

  • Source Separated Recycling (Collection and Disposal) Services – Paper Lot

    Signed
    30 Nov 2021
    Value
    ceiling above
    Period
    … – 30 Nov 2023
    Status
    active

  • Source Separated Recycling (Collection and Disposal) Services –Cardboard

    Signed
    30 Nov 2021
    Value
    ceiling above
    Period
    … – 30 Nov 2023
    Status
    active

  • Source Separated Recycling (Collection and Disposal) Services – Glass

    Signed
    30 Nov 2021
    Value
    ceiling above
    Period
    … – 30 Nov 2023
    Status
    active

  • Mixed Recycling (Collection and Disposal) Services

    Signed
    30 Nov 2021
    Value
    £9,000,000
    Period
    … – 30 Nov 2023
    Status
    active

  • Food Waste Recycling (Collection and Disposal) Services

    Signed
    30 Nov 2021
    Value
    £3,000,000
    Period
    … – 30 Nov 2023
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Waste (Collection and Disposal) Services12bids · 12 electronic · 2 from abroad5——
2 · Mixed Recycling (Collection and Disposal) Services12bids · 12 electronic5——
3 · Food Waste Recycling (Collection and Disposal) Services12bids · 12 electronic5——
4 · Source Separated Recycling (Collection and Disposal) Services – Paper12bids · 12 electronic5——
5 · Source Separated Recycling (Collection and Disposal) Services –Cardboard12bids · 12 electronic5——
6 · Source Separated Recycling (Collection and Disposal) Services – Glass12bids · 12 electronic5——

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw, Cardiff, UK, CF15 7QZContact name, email, phone

Consortium members and other public bodies

  • ESPOContracting authorityCentral purchasing bodyRegional or local authorityLocal Authority Services Leicester, East MidlandsContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone
  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

15 commercial parties on the notice
Show 5 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria