Find a TenderClosedTender notice
Published 25 Apr 2025, 11:20 BST

Official UK procurement notice

Gentoo Office Furniture; 2025

Official notice

Authority: Gentoo Group Limited (Public body)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£175,000£175,000 inc. VAT
Submissions closed 29 May 2025
Next notice expected 3 May 2025
Contract term 2 moends 30 Aug 2025 · starts 14 Jul 2025

What is being bought

Published requirement description

Gentoo Group are seeking a Supplier to provide office furniture to a small number of its offices located within Sunderland, Tyne and Wear.

The offices requiring furniture are:

  • The Connextions Building at the Galleries, Washington, NE38 7RT;
  • The Bunny Hill Centre, Sunderland, SR5 4BW; and
  • Akeler House, Sunderland, SR3 3XR.

The above locations are subject to alteration and Gentoo reserve the right to alter the scope and quantity of furniture to be provided. However, all delivery locations will be confined to the Sunderland area.

This procurement is a one-off requirement, and not designed to be a longer term agreement.

All furniture is specified within the Tender documents - and the successful Supplier will be required to liaise, coordinate and arrange for delivery of the furniture specified to the required locations. There are various manufacturers the Tenderer will be required to seek prices from. Alternatives may be accepted and further details can be found within the Tender Pack.

All furniture specified is to be delivered between mid-July and the end of September. Further indicative details are provided within the Tender Pack.

Should you wish to access the Tender Pack, please create an account with our E-Tendering Portal here: app.panacea-software.com/gentoo/Login.aspx ↗

Once an account has been created you will then be able to access the Tender documents.

CPV: Office furniture

The lotProcurement structure

single lot · value published
Lot #1 2 moSMEPublished value£175,000
Contract period: 14 Jul 2025 – 30 Aug 2025 (2 mo)Value: £175,000 exc. VAT · £175,000 inc. VAT
Delivery: North EastEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Commercial - 90% Qualitative - 10%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Apr 2025, 11:20 BST
Last source update
29 Apr 2025, 12:20 BST
Authority reference
DM52761
FTS notice number
2025/S 000-017581
Latest notice
Tender notice (UK4)
Classification (CPV)
Office furniture
Delivery area
North East (UKC23)
Official registry OCID
ocds-h6vhtk-05077b Find a Tender

How it was run

Official notice
Run through: Panacea
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
29 May 2025, 13:00 BST
Clarification deadline
23 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Apr 2025 → 14 Jul 2025 · 7 dates
  1. Planning notice published
    25 Apr 2025, 11:20 BST
  2. Tender notice published
    29 Apr 2025, 12:20 BST
  3. Next notice expected
    3 May 2025, 00:59 BST
  4. Market engagement
    3 May 2025, 00:59 BST

    If you would like to express your interest in this Tender, please create an account via the Genbuy system as instructed within the Notice and forward you EoI to: david.major@gentoogroup.com, further details regarding the publication date of the tender will be provided.

  5. Clarification questions by
    23 May 2025, 13:00 BST
  6. Submission deadline
    29 May 2025, 13:00 BST
  7. Contract starts
    14 Jul 2025

Notice history

5 events · 2 releases on Find a Tender · since 25 Apr 2025
  1. Preliminary market engagement notice published
    25 Apr 2025, 11:20 BST
    UK2
  2. Tender notice published
    29 Apr 2025, 12:20 BST
    UK4
  3. Status changed to active
    29 Apr 2025, 12:20 BST
  4. Procurement method changed
    29 Apr 2025, 12:20 BST
  5. Deadline published: 29 May 2025, 13:00 BST
    29 Apr 2025, 12:20 BST

Contracting authority & participating public bodies

Gentoo Group

Contracting authorityPublic undertaking GB-COH: RS007302 Emperor House, 2 Emperor Way, Sunderland, North East, SR3 3XRContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure