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Published 13 Jul 2021, 12:35 BST

Official UK procurement notice

Grant Administration Services Framework

Official notice

Authority: Scottish Enterprise·Consortium: 6 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM)
Framework ceiling (notional)£25,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 20 Jul 2021awarded 29 Oct 2021

What is being bought

Published requirement description

The purpose of this ITT was to appoint between 1-3 suppliers to a Framework to deliver grant administration services as detailed in the Specification at Section 3 (the “Services”) to the following commissioning agencies: (1) The Scottish Ministers (“Scottish Government”); (2) Scottish Enterprise (“SE”); (3) Highlands and Islands Enterprise (“HIE”); (4) Visit Scotland; (5) Creative Scotland and (6) Museums Galleries Scotland their respective subsidiaries and associated companies and undertakings (each a “Commissioning Agency” and together the “Commissioning Agencies”)

The Services can be split into three separate elements the detail of which is set out in the Specification at Section 3 of this ITT:

(1) Grant Application Administration;

(2) Grant Application Appraisal; and

(3) Grant Payment Administration,

Following the unprecedented global circumstances of 2020 impacting thousands of business and millions of private citizens, the Agencies letting this contract identified a requirement to deploy high volume grant schemes wherein the scale, speed of deployment, technical and/or human resource capacity at which they normally operate will be significantly exceeded. The services covered by the Framework will only be commissioned when this capacity is exceeded and it is uneconomical to invest in temporary or permanent resources to meet such peaks of demand. Each commission will be subject to budgetary and operational approval at the appropriate levels within the relevant Commissioning Agency.

CPV: Business and management consultancy and related services

How this framework works

From the published notice
Places
up to 3 suppliers · 4 bids received (1.3 per place) · 3 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: The Framework will be for a period of 36 months with the option to extend by one period of 12 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published award criteria (2)
  • Quality: 65
  • Price: 35
Conditions of participation1
  • Suitability

    4A2a. Bidders must be registered with the Financial Conduct Authority.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Grant Administration Services Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Jul 2021, 12:35 BST
Last source update
4 Nov 2021, 15:45 GMT
Award evaluation window
20 Jul 2021 – …
Authority reference
P21-0117
FTS notice number
2021/S 000-027724
Classification (CPV)
Business and management consultancy and related services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02bc44 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See procurement documentation for full details.

Review and risk notes
Review procedure

In the first instance, contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: www.scottish-enterprise.com/help/contact-us ↗.

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.

Publisher note: (SC Ref:672185)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
20 Jul 2021, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
20 Jul 2021, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

20 Jul 2021 → 4 Nov 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    20 Jul 2021, 11:00 BST
  2. Bids opened
    20 Jul 2021, 11:00 BST
  3. Notice published
    4 Nov 2021, 15:45 GMT

Notice history

5 events · 3 releases on Find a Tender · since 27 Jul 2021
  1. Published value published: £25,000,000
    27 Jul 2021, 18:14 BST
  2. Status changed to active
    27 Jul 2021, 18:14 BST
  3. Procurement method changed
    27 Jul 2021, 18:14 BST
  4. Deadline moved to 20 Jul 2021, 11:00 BST
    27 Jul 2021, 18:14 BST
    -6 days · was 26 Jul 2021, 11:00 BST
  5. Status changed to complete
    4 Nov 2021, 15:45 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.220 Jul 202126 Jul 2021+6 d
—Bid openingConditions for opening of tenders · IV.2.720 Jul 202126 Jul 2021+6 d

Tender deadline is being extended to 11AM on Monday, 26 July 2021.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 42 from SMEs
Contracts signed 1latest 29 Oct 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 027724-2021-P21-0117-1

    Signed
    29 Oct 2021
    Value
    £25,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

6 public bodies on the notice

Scottish Enterprise

Contracting authorityRegional or local agency/officeEconomic affairs Atrium Court, 50 Waterloo Street, Glasgow, Scotland, G2 6HQContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body GlasgowContact phone

Framework contractors & participating bidders

3 commercial parties on the notice
  • NEC Software SolutionsFramework contractor Suite 101, 1st Floor, iMex Centre,, 575-599 Maxted Road, Hemel Hempstead, UK, HP2 7DXContact phone
  • PricewaterhouseCoopersFramework contractor 1 Embankment Place, London, London, WC2N 6RHContact phone
  • UMi Scotland LtdFramework contractor Atrium Business Centre, North Caldeen Road, Coatbridge, UK, ML5 4EFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria