Official UK procurement notice
Graphic Design and Digital Media Framework
Authority: North Ayrshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionNorth Ayrshire Council has an on-going requirement for a graphic design and digital media framework. This will be used by various services across the Council to procure graphic design or filming work.
The framework will be contain two lots:
Lot 1 – Graphic Design (branding, material – online and print, animation, and illustration) – maximum of 10 suppliers to be appointed.
Lot 2 – Film Making and Virtual Tours - maximum of 5 suppliers to be appointed.
CPV: Drafting films · Film products · Graphic design services
How this framework works
From the published notice- Places
- up to 15 suppliers · 10 bids on the busiest of 2 lots (0.7 per place) · 12 appointed
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Graphic Design (branding, material – online and print, animation, and illustration)AwardedRenewal
North Ayrshire Council delivers a wide range of services, events, products and general information to a wide variety of audiences. The supplier will provide graphic design services to include but not limited to:
-Graphic design services for printed and/or digital products including brochures, flyers, posters, postcards, bookmarks, newsletters, stationery, ticket design, invitations, programmes etc.
-Design for web and social media platforms including graphics, pdfs, animations and digital publishing platforms
-Brand development - research, design, application and creation of brand guidelines
-Logo design
-Advertising design – newspaper/magazine, printed media, outdoor and online etc
-Infographic and illustration
-Design for internal and external signage
-Design for exhibition systems, pop up systems, point of sale, vehicle livery etc
-Design for indoor/outdoor events including banners, flags, backdrops, screen content and general event dressing
-Resizing of pre-existing artwork
-Provision of subcontracted services as required including copywriting, photography, illustrations, animations, translation services etc.
Lot #2Film Making and Virtual ToursAwardedRenewal
North Ayrshire Council delivers a wide range of services, events, products and general information to a wide variety of audiences. Film is becoming increasingly important in the documentation and communication of key information about our services, projects and events.
The supplier will have the following experience:
- Professional experience of all aspects of film and video production including pre-production, location and studio production and post-production processes
- Production of promotional, documentary, educational films, interpretation resources, rich digital content and audio
- Live streaming of major events
- Production of films and videos incorporating subtitling and BSL (British Sign Language) as appropriate
- Production of 360 degree tours for key events and buildings
- The supplier should commit to a keeping abreast of new and emerging technologies for example, timelapse/hyperlapse photography and drone applications
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships
- Economic & financial standing
Bidders will be required to have a minimum yearly “specific” turnover of:
Lot 1 15750GBP
Lot 2 10500GBP
for the last 3 years in the business area covered by the contract.
North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5M GBP in respect of any one event
www.hse.gov.uk/pubns/hse40.pdf ↗ - not applicable to sole traders.
Public Liability Insurance: Lot 1 - not required. Lot 2 - 5M GBP in respect of any one event
Professional Indemnity Insurance Lot 1 - 5M GBP in the aggregate, Lot 2 - 5M GBP in the aggregate
- Technical & professional ability
Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
The minimum project value accepted per lot is detailed below:
-Lot 1 – Minimum value 2000 GBP
-Lot 2 – Minimum value 1000 GBP
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Graphic Design and Digital Media Framework” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Sept 2022, 09:47 BST
- Last source update
- 2 Mar 2023, 11:43 GMT
- Award evaluation window
- 3 Oct 2022 – …
- Authority reference
NAC/5111- FTS notice number
2023/S 000-006130- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036520Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: For Information - Lot 1 - maximum of 10 suppliers to be appointed. Lot 2 - maximum of 5 suppliers to be appointed. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:721935)
How it was run
Official notice- Appointment period ends
- 3 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 3 Oct 2022, 12:00 BST
Timeline
3 Oct 2022 → 2 Mar 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown3 Oct 2022, 12:00 BST
- Bids opened3 Oct 2022, 12:00 BST
- Notice published2 Mar 2023, 11:43 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Mar 2023, 11:43 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Graphic Design (branding, material – online and print, animation, and illustration)
- Signed
- 1 Feb 2023
- Value
- £315,000
- Status
- active
Film Making and Virtual Tours
- Signed
- 1 Feb 2023
- Value
- £105,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Graphic Design (branding, material – online and print, animation, and illustration) | 10bids · 10 electronic · 10 from abroad | 0 | — | — |
| 2 · Film Making and Virtual Tours | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Framework contractors & participating bidders
12 commercial parties on the notice- 6274 DesignFramework contractor
- AdvertisingworksFramework contractor
- Bread and butter creativeFramework contractor
- Civic ComputingFramework contractor
- Comharra Solutions LtdFramework contractor
- Heehaw LimitedFramework contractor
- Ingenious CreativeFramework contractor
- Rockpool Graphic DesignFramework contractor
- Solutions on Demand LtdFramework contractor
- Visualize ThisFramework contractor
Show 2 more suppliers
- We Do Fruition LtdFramework contractor
- Whitewall MarketingFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.