Official UK procurement notice
Grass Cutting Contract 2025-30
Authority: Denbighshire County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionDenbighshire County Council wish to appoint a supplier to undertake the following services;
Cutting of all grass verges on the Principal Roads Network comprising of all A and B class roads.
Cutting of all grass verges on the Non-Principal Roads Network.
Cutting of Roadside Nature Reserves, hedges adjacent to footways and cycleways networks and overgrown vegetation within drainage ditches.
Denbighshire County Council Highways & Environment has a legal responsibility to keep its highways available and safe for the highway user. Grass verges must therefore be cut to ensure the safety of all road users to ensure forward sight visibility is not unduly impaired.
Denbighshire County Council also has a legal duty to maintain and enhance biodiversity where it is within proper exercise of its functions and in doing so must seek to promote the resilience of ecosystems.
- Recurrence: This contract may be out for tender again in 5 years time. Please note that these services are regularly reviewed and may be brought back in-house in the future.
CPV: Grassing services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · same evaluation weights on every lotLot #1Principal Roads
Lot #2Non-Principal Roads
Lot #3Road Side Nature Reserves
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Project Specific Questions: 30%
- price: 70%
Published award criteria (2)
- Project Specific Questions: 30
- Price: 70
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract may be out for tender again in 5 years time. Please note that these services are regularly reviewed and may be brought back in-house in the future.
- First published
- 14 Feb 2025, 15:45 GMT
- Last source update
- 14 Feb 2025, 15:45 GMT
- Award evaluation window
- 17 Mar 2025 – …
- Authority reference
GSC1000837REQ- FTS notice number
2025/S 000-005216- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e217Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Stated in the project documents.
Publisher note: Instructions 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the “Sign Up” button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click “Register” 6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details. 7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click “Complete Registration” and you will enter the Supplier Network page. 14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you. 15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response”, or “Decline” this opportunity. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=148160. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Information provided in the tender (WA Ref:148160)
How it was run
Official notice- Submission deadline
- 17 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 120 days from the deadline
- Bids opened
- 17 Mar 2025, 12:00 GMT
Timeline
14 Feb 2025 → 1 May 2025 · 4 dates- Notice published14 Feb 2025, 15:45 GMT
- Submission deadline17 Mar 2025, 12:00 GMT
- Bids opened17 Mar 2025, 12:00 GMT
- Contract starts1 May 2025, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria