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Published 24 Aug 2026, 15:08 BST

Official UK procurement notice

Grounds Maintenance and Communal Cleaning - Stage 1: PSQ (ID656)

Official notice

Authority: CORNERSTONE HOUSING LIMITED (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: Delivery location not published
Published estimate£650,000≈ £130k / year · £650,000 inc. VAT
Submissions closed 25 Sept 2026
Contract term 5 yrsends 14 Mar 2032 · starts 15 Mar 2027

What is being bought

Published requirement description

Cornerstone Housing is inviting submissions from suitably qualified and experienced organisations who can provide grounds maintenance and communal cleaning, window cleaning and gutter clearing services for a 3+1+1 year contract. Cornerstone Housing is a charitable housing association providing affordable homes and housing related services across the Southwest of England. Please note this procurement is being run as a Competitive Flexible procedure under the PA2023.

  • How the procedure runs: This procurement is run as a competitive flexible procedure. Suppliers respond to this notice with a request to participate; those meeting the conditions of participation are then invited to tender.

CPV: Building-cleaning services · Cleaning and sanitation services · Cleaning services · Grassing services · Grounds maintenance services · Hedge trimming · Planting and maintenance services of green areas · Window-cleaning services

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEVCSEPublished value£650,000
Contract period: 15 Mar 2027 – 14 Mar 2032 (5 yrs)Value: £650,000 exc. VAT · £650,000 inc. VAT
Eligibility: SME eligibleVCSE eligible
77310000 Planting and maintenance services of green areas77314000 Grounds maintenance services77314100 Grassing services77342000 Hedge trimming90900000 Cleaning and sanitation services90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical / Quality: 60%
  • Commercial / Price: 40%
Published award criteria (2)
  • Technical / Quality
  • Commercial / Price
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Aug 2026, 15:08 BST
Last source update
24 Aug 2026, 15:08 BST
Award evaluation window
Submission end – 11 Jan 2027
FTS notice number
2026/S 000-080447
Latest notice
Tender notice (UK4)
Classification (CPV)
Building-cleaning servicesCleaning and sanitation servicesCleaning servicesGrassing servicesGrounds maintenance servicesHedge trimmingPlanting and maintenance services of green areasWindow-cleaning services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-06eac1 Find a Tender
How it runs

This procurement is run as a competitive flexible procedure. Suppliers respond to this notice with a request to participate; those meeting the conditions of participation are then invited to tender.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
25 Sept 2026, 12:00 BST
Submission deadline
25 Sept 2026, 12:00 BST
Clarification deadline
18 Sept 2026, 00:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the eSourcing Data supplier portal at suppliers.esourcingdata.com/supplier/tenders/38f… ↗.

Timeline

24 Aug 2026 → 15 Mar 2027 · 5 dates
  1. Tender notice published64 days ago
    24 Aug 2026, 15:08 BST
  2. Clarification questions by40 days ago
    18 Sept 2026, 00:59 BST
  3. Submission deadline33 days ago
    25 Sept 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Award decision expected byin 75 days
    11 Jan 2027, 23:59 GMT
  6. Contract startsin 137 days
    15 Mar 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    24 Aug 2026, 15:08 BST
    UK4

Contracting authority & participating public bodies

CORNERSTONE HOUSING LIMITED

Contracting authorityPublic undertaking GB-PPON: PVJX-9735-HXLV Cornerstone House, Western Way, Exeter, South West, EX1 1ALContact name, email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender