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Published 28 Sept 2026, 16:44 BST

Official UK procurement notice

Grounds Maintenance · UK public procurement notice

Official notice

Authority: Broadacres Housing Association (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: UK
Published estimate£1,500,000≈ £500k / year · £1,800,000 inc. VAT
Submissions closed 26 Oct 2026
Contract term 3 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Grounds Maintenance - The contractor is to provide services to the current legislation and outlined in the Specification to include but not limited to: -

  • Grass Cutting
  • Hedge Maintenance
  • Shrub and Flower Border Maintenance
  • Weed Control
  • Litter Picking
  • Leaf Clearance
  • Hard Surface Maintenance
  • Unwanted Vegetation
  • Lawn fertiliser
  • Tree inspections (saplings only)

The contract requires all operatives to understand their legal responsibilities relating to protected species, nesting birds, habitats, pollution prevention, waste handling, and safe working practices.

Maps of each location will be made available to bidders during the tender process. You will be requested to message via the Delta e-portal asking for access to the maps with an email address, a link to the documents will then be shared to that email address.

  • The authority expects to re-tender this requirement around 25 Sept 2029, 23:59 BST.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£1,500,000
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Continuation of the first 3 years services · 2 extensions of 12 months + 12 months
77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    450000

  • Technical & professional ability

    As listed in Conditions of Participation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: Quality criteria including Social Value
  • Price
Conditions of participation2
  • Economic & financial standing

    450000

  • Technical & professional ability

    As listed in Conditions of Participation

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 25 Sept 2029
First published
28 Sept 2026, 16:44 BST
Last source update
12 Oct 2026, 16:20 BST
Award evaluation window
Submission end – 15 Jan 2027
Authority reference
BHA-GROUND-26
FTS notice number
2026/S 000-091586
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-077bdc Find a Tender

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
26 Oct 2026, 12:00 GMT
Clarification deadline
19 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

28 Sept 2026 → 1 Apr 2027 · 6 dates
  1. Tender notice published28 days ago
    28 Sept 2026, 16:44 BST
  2. Latest notice published14 days ago
    12 Oct 2026, 16:20 BST
  3. Clarification questions by7 days ago
    19 Oct 2026, 12:00 BST
  4. Submission deadline16h ago
    26 Oct 2026, 12:00 GMT
  5. Today
    27 Oct 2026
  6. Award decision expected byin 80 days
    15 Jan 2027, 23:59 GMT
  7. Contract startsin 155 days
    1 Apr 2027, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 28 Sept 2026
  1. Tender notice published
    28 Sept 2026, 16:44 BST
    UK4
  2. Tender notice published
    12 Oct 2026, 16:20 BST
    UK4

Contracting authority & participating public bodies

Broadacres Housing Association

Contracting authorityPublic authority - central government GB-PPON: PNNQ-6449-WRYY Broadacres House, Northallerton, Yorkshire & Humber, DL6 2YDContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsTender pack that includes: Specification, Schedule of JCT amendments, Conditions of Participation, Declaration forms, Award Questionnaire, Pricing Documents and Invitation to Tender
  • Bidding documents and specifications tenderBidding documents and specificationsPricing Schedule Version 2 amended following clarifications

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender