Official UK procurement notice
Guildhall Yard East PM,CA&EA Appointment
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)
What is being bought
Published requirement descriptionThe City of London Corporation (the City) invites Tenders for the provision of Project Management & Contract Administration / Employer’s Agent Consultant services to manage and deliver the Guildhall Yard East (GYE) project.
This project requires all personnel involved to hold the below security clearances due to the sensitive nature of the Tactical Firearms Training Facility.
- Non-Police Personnel Vetting (NPPV) Level 3
- Security Clearance (SC)
The Consultant's primary duties will cover project management, contract administration, and employer’s agent roles across RIBA Stages 3 to 7. This will include:
- Managing design progression from RIBA Stage 2.
- Supporting internal Gateway governance processes (Gateway 3–6).
- Overseeing a Two Stage Design & Build procurement route.
- Administering contracts under the JCT Design & Build form.
- Facilitating risk management, financial control, change management, and stakeholder engagement.
- Ensuring compliance with statutory and regulatory requirements, Net Zero Design Standards, and Non-Police Personnel Vetting Level 3 (NPPV3) clearances.
- Managing handover, commissioning, defect rectification, and post-completion review phases.
Please see full scope of services within the tender documents.
This project supports the modernisation of the City of London Police (CoLP) estate within the Guildhall Yard East building.
The duration of the contract is approximately 2.5 years
CPV: Construction consultancy services
The lotProcurement structure
single lot · value publishedLot #1Published value£150,000
- Condition of participation
- Vetting
This project requires all personnel involved to hold the appropriate security clearances due to the sensitive nature of the Tactical Firearms Training Facility.
Please confirm and provide evidence that the individuals proposed to work on this project hold both of the following:
- Non-Police Personnel Vetting (NPPV) Level 3
- Security Clearance (SC)
Important:
- All clearances must be in-date and valid for the duration of the contract.
- Failure to provide full and sufficient evidence will result in an automatic Fail, and the supplier will be excluded from further evaluation.
All bidders must be compliant with UK Living Wage.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 45%
- Responsible Procurement: 15%
- Commercial: 40%
Published award criteria (3)
- Technical: Q1 Programme, Risks, Opportunities and Challenges Q2 Team Q3 Experience Q4 Managing Change and Scope Control Q5 Co-ordination Q6 Resource Q7 Interview
- Responsible Procurement: Q1 Climate Action Q2 Social Value (a) Q3 Social Value (b)
- Commercial: Best (lowest) price receives the maximum score available in this section; the remaining bids receive a score pro rata to the best price using the following calculation: Lowest Net Price = maximum points Lowest Net Price --------------------- X maximum points available Bidders Net Price See pricing schedule within tender documents.
- Condition of participation
- Vetting
This project requires all personnel involved to hold the appropriate security clearances due to the sensitive nature of the Tactical Firearms Training Facility.
Please confirm and provide evidence that the individuals proposed to work on this project hold both of the following:
- Non-Police Personnel Vetting (NPPV) Level 3
- Security Clearance (SC)
Important:
- All clearances must be in-date and valid for the duration of the contract.
- Failure to provide full and sufficient evidence will result in an automatic Fail, and the supplier will be excluded from further evaluation.
All bidders must be compliant with UK Living Wage.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 May 2025, 11:59 BST
- Last source update
- 7 May 2025, 15:43 BST
- FTS notice number
2025/S 000-019465- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050cfbFind a Tender
How it was run
Official notice- Submission deadline
- 23 May 2025, 12:00 BST
- Clarification deadline
- 16 May 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £43,077.69
Timeline
6 May 2025 → 30 Jun 2025 · 6 dates- Planning notice published6 May 2025, 11:59 BST
- Tender notice published7 May 2025, 15:43 BST
- Next notice expected7 May 2025, 23:59 BST
- Clarification questions by16 May 2025, 17:00 BST
- Submission deadline23 May 2025, 12:00 BST
- Contract starts30 Jun 2025, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 6 May 2025- Preliminary market engagement notice published6 May 2025, 11:59 BSTUK2
- Tender notice published7 May 2025, 15:43 BSTUK4
- Status changed to active7 May 2025, 15:43 BST
- Procurement method changed7 May 2025, 15:43 BST
- Deadline published: 23 May 2025, 12:00 BST7 May 2025, 15:43 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender