Official UK procurement notice
GWR - Paddington Catering Facility Refurbishment Tender
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionThe development and delivery of works focused on improving the
facilities at Paddington station. To Include:
- A comprehensive refurbishment to address significant asset deterioration and operational shortcomings. The works will include the replacement of all existing fridge/freezers with new units and the procurement of additional appliances to meet increased catering demand.
- The welfare area will undergo full refurbishment to provide staff with adequate facilities and space, including urgent repairs to water leaks that currently pose safety risks.
- A complete ventilation system upgrade is required to resolve dampness and foul odours, ensuring compliance with health and safety standards.
- Existing Sanyo air conditioning units, which have reached the end of their serviceable life, will be replaced with modern systems throughout the facility.
- The current LED lighting installation appears relatively recent, the electrical services generally require a full renewal to ensure reliability and compliance with current standards.
All areas to receive general redecoration throughout.
- How the procedure runs: The procurement will be conducted using a Competitive Flexible Procedure under the Procurement Act 2023, comprising an Expression of Interest stage followed by a single-stage tender. The GWR may undertake clarification and/or negotiation with bidders and reserves the right to refine requirements or award criteria in a transparent manner. A Best and Final Offer (BAFO) stage may be used if required, with contract award made to the Most Economically Advantageous Tender.
CPV: Heating, ventilation and air-conditioning installation work · Overhaul and refurbishment work
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical score: 45%
- Commercial: 55%
Published award criteria (2)
- Technical score
- Commercial
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Apr 2026, 13:51 BST
- Last source update
- 17 Apr 2026, 13:51 BST
- Award evaluation window
- Submission end – 16 Jul 2026
- Authority reference
FX1349 - FG003123 PDC- FTS notice number
2026/S 000-035220- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068557Find a Tender
- How it runs
The procurement will be conducted using a Competitive Flexible Procedure under the Procurement Act 2023, comprising an Expression of Interest stage followed by a single-stage tender.
The GWR may undertake clarification and/or negotiation with bidders and reserves the right to refine requirements or award criteria in a transparent manner.
A Best and Final Offer (BAFO) stage may be used if required, with contract award made to the Most Economically Advantageous Tender.
How it was run
Official notice- Requests to participate (first stage)
- 12 May 2026, 18:00 BST
- Submission deadline
- 12 May 2026, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
17 Apr 2026 → 1 Aug 2026 · 4 dates- Tender notice published194 days ago17 Apr 2026, 13:51 BST
- Submission deadline168 days ago12 May 2026, 18:00 BST
- Award decision expected by103 days ago16 Jul 2026, 23:59 BST
- Contract starts88 days ago1 Aug 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published17 Apr 2026, 13:51 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender