Official UK procurement notice
Gym and Studio Equipment · UK public procurement notice
Authority: North Lanarkshire Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionNorth Lanarkshire Council (“NLC”) have made the commitment to improve the health and fitness offering by investing in a new gym equipment across their full suite of gyms. To achieve we will tender our requirements through an Open procedure to create a framework agreement to support the refurbishments at each site.
An overview of the requirements of this tender are to supply, deliver, install, and maintain the below:
Cardiovascular and strength machines, functional and free weight equipment, plate loaded equipment, studio and spin bike equipment and specialist flooring.
There will also be an expectation of the following from successful contractors:
Maintenance of gym equipment will be required throughout the length of the partnership, design and marketing support, staff training.
NLC are looking to forge an ongoing relationship with suppliers to ensure the highest quality of service for customers. On this basis suppliers are expected to provide details of the benefits which they can offer as part of the contract that will have a direct impact on the level of customer service provided both within NLC facilities and within the wider community.
A schedule across a 5 year timespan will allow each health and fitness facility to be improved with a strategic approach of both improving membership sales and customer retention throughout.
It is anticipated that one contractor will not be able to supply all the equipment detailed on the Detail of Requirements. The requirements will be split into four work packages; Cardio and Fixed Strength, Resistance Plate Loaded, Functional, Free Weights and Floor and Studio and Indoor Cycle. One contractor will be appointed to each work package however there will be no limitations on how many work packages can be awarded to a contractor.
CPV: Fitness equipments
How this framework works
From the published notice- Places
- up to 4 suppliers · 5 bids on the busiest of 3 lots (1.3 per place) · 1 appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Cardio and Fixed StrengthCancelledRenewal
The invitation to tender (“ITT”) pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-T tendering system outlines the requirements and objectives of this lot within the framework.
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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the ITT Document and the Council's Framework Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Resistance Plate LoadedAwardedRenewal
The invitation to tender (“ITT”) pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-T tendering system outlines the requirements and objectives of this lot within the framework.
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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the ITT Document and the Council's Framework Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Functional, Free Weights and FloorAwardedRenewal
The invitation to tender (“ITT”) pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-T tendering system outlines the requirements and objectives of this lot within the framework.
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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the ITT Document and the Council's Framework Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4Studio and Indoor CycleAwardedRenewal
The invitation to tender (“ITT”) pack which is accessible (and downloadable) from the Buyer Attachment area within the PCS-T tendering system outlines the requirements and objectives of this lot within the framework.
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Service delivery must be carried out in accordance with the information provided within this Contract Notice, the ITT Document and the Council's Framework Agreement. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Full details of the objective rules and criteria for participation are contained within the ITT document. Please refer to I.3 Communication within this Notice.
- Economic & financial standing
Bidders should refer to the requirements stated within PCS-Tender.
Minimum: Bidders should refer to the requirements stated within PCS-Tender. - Technical & professional ability
Bidders should refer to the requirements stated within PCS-Tender.
Minimum: Bidders should refer to the requirements stated within PCS-Tender.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Gym and Studio Equipment” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Dec 2022, 15:31 GMT
- Last source update
- 23 Mar 2023, 11:53 GMT
- Award evaluation window
- 25 Jan 2023 – …
- Authority reference
NLC-CPT-22-013- FTS notice number
2023/S 000-008451- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039368Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Further information is contained within the tender document suite and can be downloaded from the additional documentation area with the PCS-T portal.
Publisher note: Part II – Information Concerning the Bidder A: Information About the Bidder; B: Information About Representatives of the Bidder; C: Information About Reliance on the Capacities of Other Entities; and D: Information Concerning Sub-contractors on Whose Capacity the Bidder Does Not Rely. Minimum level(s) of standards required: The information required in Part II of the SPD (Scotland) is for information only and therefore will not be assessed however the Councils may choose not to select a Bidder that cannot provide basic company information. Bidders must ensure that they submit appropriate SPD (Scotland) completed by other members of the group, if they are bidding as part of a group, others on whose capacity they rely, and known subcontractors on whose capacity they do not rely on, to satisfy any aspect of the SPD (Scotland). Part VI – Concluding statements Minimum level(s) of standards required: Bidders unable to complete this part of the SPD (Scotland) may be excluded from the competition. All Tenderers should complete the Qualification, Technical and Commercial Envelopes within the PCS-T System as part of their Tender Late Tenders will not be considered under any circumstances. The Council will not provide additional notification to any Bidder of the rejection of a late Tender. For the avoidance of any doubt, automated messages confirming receipt of a Tender should not be taken to imply acceptance of it by the Council. The complete Tender (complete with SPD (Scotland)) should be submitted in accordance with the instructions given with the Form of Tender signed by an authorised representative i.e. company director or secretary (as registered within Companies House) or by a person authorised by the Bidder to do so. The Council reserves the right to exclude any unclear, erroneous, qualified and / or incomplete Tenders received. (SC Ref:726914)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 25 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Jan 2023, 12:00 GMT
Timeline
25 Jan 2023 → 23 Mar 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown25 Jan 2023, 12:00 GMT
- Bids opened25 Jan 2023, 12:00 GMT
- Notice published23 Mar 2023, 11:53 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete23 Mar 2023, 11:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Resistance Plate Loaded
- Signed
- 22 Mar 2023
- Value
- £100,000
- Status
- active
Functional, Free Weights and Floor
- Signed
- 22 Mar 2023
- Value
- £800,000
- Status
- active
Studio and Indoor Cycle
- Signed
- 22 Mar 2023
- Value
- £600,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Resistance Plate Loaded | 4bids · 4 electronic | 2 | — | — |
| 3 · Functional, Free Weights and Floor | 3bids · 3 electronic | 3 | — | — |
| 4 · Studio and Indoor Cycle | 5bids · 5 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Scottish CourtsReview body
Framework contractors & participating bidders
1 commercial party on the notice- Indigo FitnessFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.