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Published 23 Jul 2025, 12:29 BST

Official UK procurement notice

Hackney Carriage & Private Hire Vehicle Examination Framework

Official notice

Authority: Bolton Council (Local council)

Framework agreementServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable
Sectors: Repair & Maintenance (50) Delivery: UKNorth West (UKD3)
Framework ceiling (notional)£300,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 6 Oct 2025
Framework period 2 yrsends 9 Jan 2028 · up to 9 Jan 2030 with extensions · starts 10 Jan 2026

What is being bought

Published requirement description

Bolton Metropolitan Borough Council ("the Authority") is prepared to receive tenders for their Hackney Carriage & Private Hire Vehicle Examination Framework.

This procurement exercise is being run as a Closed Framework Agreement under the Procurement Act 2023. The Authority will appoint up to six DVSA Accredited Contractors (the "Providers") to carry out the HCV/ PHV tests on the Framework Agreement.

The proprietors of the vehicles (the "Vehicle Proprietor"), shall make the decision as to which approved test station they wish to go to.

The Framework will start on 10 January 2026 for two years, with the option to extend for a further 2 years.

CPV: Repair and maintenance services of checking apparatus · Repair and maintenance services of testing apparatus

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 6 suppliers
Framework period
2 yrs · up to 4 yrs from 10 Jan 2026
Published description of the framework

The Award of Contracts against the Flexible Purchasing System will be made as and when required, by the following method:

Direct Award - The Vehicle Proprietor shall make the decision as to which approved test station they wish to go to.

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 2 yrsSMEPublished value£300,000
Contract period: 10 Jan 2026 – 9 Jan 2028 (2 yrs) · up to 9 Jan 2030 with extensionsValue: £300,000 exc. VAT · £300,000 inc. VAT
Delivery: UK, North WestEligibility: SME eligible
Extensions: A break clause after two years allows the Council to review the providers and opt to extend for a further two years, but only if the providers continue to meet the contractual requirements.
50412000 Repair and maintenance services of testing apparatus50413000 Repair and maintenance services of checking apparatus
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Test Stations (Pass/Fail)

    The Provider must comply with the following requirements during the term of the Framework Agreement:

    • Test stations must be within the borough's boundaries.
    • Test stations must be open for Tests to be carried out for at least 37 hours per week (reduced on a pro-rata basis for bank holidays).
    • Test stations must have a minimum of 2 bays available for MOT testing at all times.
    • Test stations must have the capacity to carry out 3500 tests per annum.
    • 2 DVSA-nominated testers with sufficient assistant personnel must be available to carry out tests, during the test station's opening hours.
    • The Provider must ensure the test station's Risk Rating stays green for the duration of the Framework Agreement.
    • The Authority reserves the right to ask for evidence of a test station's Risk Rating at any time during the Framework Agreement period.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Price - 20% Quality - 60% Social Value - 20%

Conditions of participation1
  • Condition of participation

    Test Stations (Pass/Fail)

    The Provider must comply with the following requirements during the term of the Framework Agreement:

    • Test stations must be within the borough's boundaries.
    • Test stations must be open for Tests to be carried out for at least 37 hours per week (reduced on a pro-rata basis for bank holidays).
    • Test stations must have a minimum of 2 bays available for MOT testing at all times.
    • Test stations must have the capacity to carry out 3500 tests per annum.
    • 2 DVSA-nominated testers with sufficient assistant personnel must be available to carry out tests, during the test station's opening hours.
    • The Provider must ensure the test station's Risk Rating stays green for the duration of the Framework Agreement.
    • The Authority reserves the right to ask for evidence of a test station's Risk Rating at any time during the Framework Agreement period.
What this means for your bid
  • “Hackney Carriage & Private Hire Vehicle Examination Framework” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jul 2025, 12:29 BST
Last source update
5 Sept 2025, 09:51 BST
Authority reference
TC016
FTS notice number
2025/S 000-054071
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Repair and maintenance services of checking apparatusRepair and maintenance services of testing apparatus
Delivery area
UKNorth West (UKD3)
Official registry OCID
ocds-h6vhtk-056489 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Appointment period ends
6 Oct 2025, 16:00 BST
Clarification deadline
29 Sept 2025, 16:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

23 Jul 2025 → 10 Jan 2026 · 5 dates
  1. Planning notice published
    23 Jul 2025, 12:29 BST
  2. Tender notice published
    4 Sept 2025, 16:39 BST
  3. Clarification questions by393 days ago
    29 Sept 2025, 16:00 BST
  4. Admission / appointment period ends386 days ago · period end, not a bid countdown
    6 Oct 2025, 16:00 BST
  5. Contract starts290 days ago
    10 Jan 2026

Notice history

7 events · 3 releases on Find a Tender · since 23 Jul 2025
  1. Pipeline notice published
    23 Jul 2025, 12:29 BST
    UK1
  2. Tender notice published
    4 Sept 2025, 16:39 BST
    UK4
  3. Published value updated to £300,000
    4 Sept 2025, 16:39 BST
    was £600,000
  4. Status changed to active
    4 Sept 2025, 16:39 BST
  5. Deadline published: 6 Oct 2025, 16:00 BST
    4 Sept 2025, 16:39 BST
  6. Procurement termination notice published
    5 Sept 2025, 09:51 BST
    UK12
  7. Status changed to cancelled
    5 Sept 2025, 09:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—5 Sept 2025CancelledThis was advertised on the Pipeline as under threshold and is actually now an above threshold procurement.

Contracting authority & participating public bodies

Bolton Metropolitan Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBJZ-9785-JTLD Town Hall, Victoria Square, Bolton, North West, BL1 1RUContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender