Find a TenderAwarded
Published 8 Jun 2022, 13:43 BST

Official UK procurement notice

Halton Housing IT Hardware Supply Framework

Official notice

Authority: Halton Housing

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£280,000framework ceiling, not attributable revenue
Submissions closed 11 Jul 2022awarded 6 Sept 2022

What is being bought

Published requirement description

Halton Housing (HH) is seeking bids to establish a framework of suppliers to supply IT hardware. Products will generally need to be delivered to the HH office at Waterfront Point, Warrington Rd, Widnes, WA8 0TD, but deliveries may also be required wherever HH has an operational requirement (UK mainland only). Purchases made under the framework will mainly be for end user IT hardware and peripheral IT items which are expected to include, but not be limited to; tablets, laptops, mobile/smart phones, desktop computers, monitors, projectors, TVs, thin clients, mice, cables and keyboards. From time to time, HH may also purchase any other IT hardware items under the framework that may be needed to meet the needs of the organisation (e.g. interactive audio-visual equipment). The outcome of the tender process will be a 4-year framework agreement expected to commence from August 2022. It is envisaged that the final framework will be awarded to approximately 3 suppliers.

  • Recurrence: 2026

CPV: Computer equipment and supplies

How this framework works

From the published notice
Places
up to 3 suppliers · 12 bids received (4.0 per place) · 2 appointed

The lotProcurement structure

single lot · value published
Lot #1Purchases made under the framework will mainly be for end user IT hardware and…AwardedPublished value£280,000

Purchases made under the framework will mainly be for end user IT hardware and peripheral IT items which are expected to include, but not be limited to; tablets, laptops, mobile/smart phones, desktop computers, monitors, projectors, TVs, thin clients, mice, cables and keyboards. From time to time, HH may also purchase any other IT hardware items under the framework that may be needed to meet the needs of the organisation (e.g. interactive audio-visual equipment). Successful framework suppliers must be able to supply a comprehensive range of up to date tablets, smart phones, laptops and desktop computers that come pre-installed with and run the following as their primary operating systems: Apple iOS (iOS 15.4.1 or higher on both phones and tablets) Android OS (Android 12 or higher on both phones and tablets) Mac OS (macOS Monterey 12.3.1 or higher) Microsoft Windows (Windows 11 or higher) Chrome OSWhilst the framework will primarily be used for the purchase and delivery of IT hardware, auxiliary services associated with the provision of IT hardware may also be purchased under the framework. These services may include, but not be limited to; hardware installation, configuration, repairs and recycling. From time to time, HH may also purchase operating system software and licenses from successful suppliers under the framework. The estimated value over the total framework duration is anticipated to be approximately £280,000 excluding VAT, however this is an estimate only. This is for information only, and no guarantees are given, nor are implied as to the value or quantity of business that will be placed with successful bidders. HH accepts no liability for any inaccuracies in the estimates provided. HH reserves the right to vary the volume of orders during the life of the framework. Award of a position on this framework to any supplier does not guarantee any contracts/orders will be awarded to that supplier.

Delivery: North West · Products will generally need to be delivered to the HH office at Waterfront Point, Widnes, WA8 0TD, but deliveries may also be required wherever HH has an operational requirement (UK mainland only).
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20%
  • Price: 80%
Conditions of participation1
  • Suitability

    Any supplier may be disqualified who has been convicted of:(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983(b) where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime(c);(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption Act 1906(e);(c) the common law offence of bribery;(d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010(f), or section 113 of the Representation of the People Act 1983(g);(e) where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(h):—(i) the common law offence of cheating the Revenue;(ii) the common law offence of conspiracy to defraud;(iii) fraud or theft within the meaning of the Theft Act 1968(i), the Theft Act (Northern Ireland) 1969(j), the Theft Act 1978(k) or the Theft (Northern Ireland) Order 1978(l);(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985(m), article 451 of the Companies (Northern Ireland) Order 1986(n) or section 993 of the Companies Act 2006(o);(v) fraudulent evasion within the meaning of section 17…

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Halton Housing IT Hardware Supply Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2026
First published
8 Jun 2022, 13:43 BST
Last source update
21 Sept 2022, 15:59 BST
Award evaluation window
11 Jul 2022 – …
Authority reference
2022/S 000-024955
FTS notice number
2022/S 000-026424
Classification (CPV)
Computer equipment and supplies
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-034444 Find a Tender
Review and risk notes
Review procedure

This tender process incorporated a minimum 10 calendar day standstill period at the point information on the ward was communicated to tenderers. Tenderers could have raised appeals directly via the contact points detailed in section VI.4.1 of the contract notice. The Public Contracts Regulations 2015 #102 provide for aggrieved parties who had been harmed or were at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: Please apply via our In-tend portal https://www.in-tendhost.co.uk/cirruspurchasing/aspx/Home. Please see the tender documents available from this link for additional information on the services required and the tender evaluation criteria.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
11 Jul 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Jul 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

11 Jul 2022 → 21 Sept 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Jul 2022, 12:00 BST
  2. Bids opened
    11 Jul 2022, 12:01 BST
  3. Notice published
    21 Sept 2022, 15:59 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    6 Sept 2022, 14:16 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextSection V. Award of Contract. This Framework has been awarded to MCC Digital, Millgate and Thomas Stoner Supplies. On the original award notice, MCC Digital was omitted and Millgate appeared twice. This change notice corrects this. · Section VV.2.3) Name and address of the contractorMillgate Ltd7 Vantage drive, Sheffield, S9 1RGSheffieldCountryUnited KingdomNUTS codeUKE - Yorkshire and the HumberThe contractor is an SMEYesfive.2.4) Information on value of contract/lot (excluding VAT)V.2.4) Information on value of contract/lot (excluding VAT)Initial estimated total value of the contract/lot: £280,000Total value of the contract/lot: £280…V.2.3) Name and address of the contractorMicro Computer Consultants Ltd t/a MCC Digital27-31 Earle Street, Earlestown, Newton-Le-Willows WA12 9LWNewton-Le-WillowsCountryUnited KingdomNUTS codeUKD - North West (England)The contractor is an SMEYesfive.2.4) Information on value of contract/lot (excluding VAT)V.2.4) Information on value of contract/lot (excluding VAT)Initial estimated total value of t…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 129 from SMEs
Contracts signed 3latest 6 Sept 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £280,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 024955-2022-1

    Signed
    6 Sept 2022
    Value
    ceiling above
    Status
    active
  • Contract 024955-2022-2

    Signed
    6 Sept 2022
    Value
    ceiling above
    Status
    active
  • Contract 024955-2022-3

    Signed
    6 Sept 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
12bids · 12 electronic9——

Contracting authority & participating public bodies

Halton Housing

Contracting authorityBody governed by public lawHousing and community amenities Waterfront Point, Warrington Road, Widnes, North West, WA8 0TDContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London Contact phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • Millgate LtdFramework contractor 7 Vantage drive, Sheffield, S9 1RG, Sheffield, Yorkshire & Humber
  • Thomas Stoner SuppliesFramework contractor 50-54 Oswald Road, Scunthorpe, North Lincolnshire DN15 7PQ, Scunthorpe, Yorkshire & Humber

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria