HAPMS Replacement Pavement Management System (PMS)

The overall objectives for the HAPMS Replacement PMS project are:

a) To achieve readiness for “go live” no later than December 2022, so Highways England (HE) can switch off and decommission the legacy HAPMS platform by March 2023 at the latest, including (but not limited to) the following activities:

• delivering the design, implementation and integration of the HAPMS Replacement PMS architecture in the HE ecosystem, in compliance with the Contract, HE’s enterprise architecture principles, and Government Digital Service (GDS) principles. This must include interfacing the HAPMS Replacement PMS to data sources and providing service interface(s) from the HAPMS Replacement PMS for functions and data communications
• configuring the HAPMS Replacement PMS to deliver functional and non-functional requirements, including verification and testing
• migrating pavement asset data from the legacy HAPMS platform to the HAPMS Replacement PMS, ensuring historic data availability in the new solution prior to users’ migration, and consistent alignment with the ADMM and the identified LDMs are adhered to
• working with HE to verify, categorise and migrate all asset documentation existing in the legacy HAPMS platform to a new storage solution (e.g. core logs, visual condition surveys, photographs, ‘as built’ information, pavement maintenance manuals)
• migrating existing HAPMS user accounts;
• supporting business change and operational readiness activities to enable HE to fully transition operations from the legacy system
• undertaking stakeholder management and adopting a collaborative approach through the transition lifecycle, which includes both internal and external stakeholders

b) To secure HE’s ability to report on and manage the pavement asset and related network model by migrating from the legacy HAPMS platform to the modern, supported, proven, and resilient HAPMS Replacement PMS

c) To ensure continuity of HE’s pavement inventory, historic and condition data, and consistent alignment with HE’s Logical Data Model as defined in the current version of the Asset Data Management Manual

d) To increase HE’s business users’ access to quality data and information to improve the safety of HE’s customers, helping to predict and deliver the right treatment at the right time by using the data to prevent unplanned events. HE require a solution that increases HE’s ability to self-serve HE’s analysis and reporting needs in alignment with HE’s asset class strategy, supporting the reporting of KPI3 to the Office of Rail and Road and the RIS2 renewal programme

e) To provide whole-life costing functionality, by capturing and configuring the current business rules and logic embedded within the current module (SWEEP) and configuring whole-life costing business rules and logic into the HAPMS Replacement PMS and pre-configuring whole life costing report templates

f) To have a managed application service for the support, maintenance, and continuous improvement of the HAPMS Replacement PMS during its BAU operation. The contract duration following completion of transition will be 5+1+1 years

g) To improve HE’s pavement management capabilities based on functionality that is readily available in the new COTS based solution and implement optional services where the associated business change implications have a favourable cost/benefit ratio

h) To implement a new COTS based solution that enables future flexibility without the need for major capital investment, including (but not limited to):

• functionality on the product roadmap
• enable HE to exchange data across different systems and services in near real-time
• enable other linear asset class datasets to be ingested
• enable re-referencing of all pavement construction, survey and other related data
• import additional Baseline Condition Data via the existing Machine Survey Pre-processor
• undertake further business process modelling and procedures development
• proposed innovations and service improvements. Additional information: The contract value is expected to be 15,000,000 GBP. This figures is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, and whether the optional services (in part or in whole) are enacted.