Official UK procurement notice
Hard FM Services · UK public procurement notice
Authority: Office for Students (Central government)
What is being bought
Published requirement descriptionThe requirement is for the provision of a comprehensive Hard FM service to ensure that our Bristol office remains safe, fully operational and compliant with statutory, regulatory and best-practice standards.
The services are to include:- Service delivery and administration, Planned Maintenance and compliance, Security Services, Reactive and quoted maintenance.
The supplier shall be responsible for coordinating all services within scope, including those delivered by Sub-Contractors, and ensuring that statutory, regulatory and contractual obligations are met.
CPV: Building and facilities management services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£625,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jun 2026, 10:43 BST
- Last source update
- 27 Oct 2026, 12:35 GMT
- Award evaluation window
- Submission end – 27 Oct 2026
- Authority reference
PRN2524- FTS notice number
2026/S 000-073679- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06bfd0Find a Tender
How it was run
Official notice- Submission deadline
- 4 Sept 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
30 Jun 2026 → 1 Mar 2027 · 10 dates- Planning notice published119 days ago30 Jun 2026, 10:43 BST
- Market engagement98 days ago20 Jul 2026, 23:59 BST
Please see Pre-market engagement document attached. Suppliers are invited to attend group site visits of the premises to be maintained, prior to the tender being released.
Suppliers are asked to register to attend the site visit on Thursday 23rd July 2026.
- Tender notice published84 days ago4 Aug 2026, 12:44 BST
- Next notice expected83 days ago4 Aug 2026, 23:59 BST
- Submission deadline53 days ago4 Sept 2026, 10:00 BST
- Assessment summaries sent14h ago27 Oct 2026
- Latest notice published2h ago27 Oct 2026, 12:35 GMT
- Today27 Oct 2026
- Award decision expected byin 9h27 Oct 2026, 23:59 GMT
- Standstill endsin 9 days5 Nov 2026, 23:59 GMT
- Contract startsin 124 days1 Mar 2027
Notice history
8 events · 3 releases on Find a Tender · since 30 Jun 2026- Preliminary market engagement notice published30 Jun 2026, 10:43 BSTUK2
- Tender notice published4 Aug 2026, 12:44 BSTUK4
- Status changed to active4 Aug 2026, 12:44 BST
- Procurement method changed4 Aug 2026, 12:44 BST
- Deadline published: 4 Sept 2026, 10:00 BST4 Aug 2026, 12:44 BST
- Contract award notice published27 Oct 2026, 12:35 GMTUK6
- Status changed to complete27 Oct 2026, 12:35 GMT
- Contract signature expected30 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Shield Mechanical, Electrical and Facilities Services LtdSME1 Mar 2027 – 28 Feb 2030 · up to 29 Feb 2032Extensions: 12 months + 12 Months | £500,000 | 27 Oct 2026standstill to 5 Nov 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 8 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Shield Mechanical Electrical & Facilities Services LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender