Official UK procurement notice
HCC 02/2022 - The Supply of Musical Instruments
Authority: Hertfordshire County Council (Local council)
What is being bought7 lots · detail below
Published requirement descriptionHertfordshire County Council (the ‘Council’) went out to procurement for the provision of Musical Instruments. Please note that this is an Award Notice and this opportunity has now closed. Please see Section V (Award of Contract) for further information.
CPV: Electrically amplified musical instruments · Musical instruments · Parts and accessories of musical instruments
How this framework works
From the published notice- Bids received
- 12 bids received · 10 suppliers appointed
Lots and requirements (7)Procurement structure
7 lots · all with a published value · evaluation weights differ by lotEvery one of these 7 lots carries the same published figure, £640,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1WoodwindAwardedRenewalceiling above
Lot #2BrassAwardedRenewalceiling above
Lot #3StringsAwardedRenewalceiling above
Lot #4Piano & Keyboard (Digital & Acoustic)AwardedRenewalceiling above
Lot #5Guitar (Electric & Acoustic) and UkuleleAwardedRenewalceiling above
Lot #6PercussionAwardedRenewalceiling above
Lot #7Electric AccessoriesAwardedRenewalceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- “HCC 02/2022 - The Supply of Musical Instruments” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 7 Mar 2022, 10:22 GMT
- Last source update
- 28 Sept 2022, 12:33 BST
- Award evaluation window
- 13 Apr 2022 – …
- Authority reference
HCC2213562- FTS notice number
2022/S 000-027168- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031e8aFind a Tender
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 13 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 13 Apr 2022, 12:00 BST
Timeline
13 Apr 2022 → 28 Sept 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown13 Apr 2022, 12:00 BST
- Bids opened13 Apr 2022, 12:00 BST
- Notice published28 Sept 2022, 12:33 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete28 Sept 2022, 12:33 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 7 of these contracts carry the same published figure, £640,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Woodwind
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Brass
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Strings
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Piano & Keyboard (Digital & Acoustic)
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Guitar (Electric & Acoustic) and Ukulele
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Percussion
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Electric Accessories
- Signed
- 5 Jul 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids · 12 electronic · 12 from abroad | 12 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chief Legal OfficerReview contact point
- High Court, Royal Courts of JusticeMediation bodyReview body
Framework contractors & participating bidders
10 commercial parties on the notice- Electric UmbrellaFramework contractor
- Ev-entz LimitedFramework contractor
- Hanson Musical InstrumentsFramework contractor
- Haydock Music LimitedFramework contractor
- John Packer LimitedFramework contractor
- Normans Musical InstrumentsFramework contractor
- ORN International LimitedFramework contractor
- Phil ParkerFramework contractor
- Prozone Music LimitedFramework contractor
- Rimmers Music LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria