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Published 1 Apr 2022, 07:53 BST

Official UK procurement notice

HCC 03/2022 - The Provision of a Grounds Maintenance Framework

Official notice

Authority: Hertfordshire County Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East of England (UKH23)
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 3 May 2022awarded 25 Aug 2022

What is being bought

Published requirement description

This is an award notice and this opportunity is now closed.Hertfordshire County Council (the ‘Council’) went out to procurement for the provision of a Grounds Maintenance Framework Agreement.The Framework has been awarded.

CPV: Grounds maintenance services

How this framework works

From the published notice
Places
up to 8 suppliers · 9 bids received (1.1 per place) · 6 appointed

The lotProcurement structure

single lot · value published
Lot #1This is an Award Notice and this opportunity is now closed.Herts Fullstop (hereinafter…AwardedRenewalPublished value£10,000,000

This is an Award Notice and this opportunity is now closed.Herts Fullstop (hereinafter referred to as "HFS") the trading organisation of Hertfordshire County Council (hereinafter referred to as "the Council") advertised its requirement to appoint competent and cost-effective organisations to be part of its Grounds Maintenance Framework Agreement to provide general grounds maintenance services to sites throughout the County. This Framework Agreement has been awarded.The Framework Agreement has been awarded for four (4) years. There is no extension.

Delivery: East of England
Extensions: This Framework Agreement will be reviewed at the end of the Framework Agreement period.Variant bids: not allowed
77314000 Grounds maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “HCC 03/2022 - The Provision of a Grounds Maintenance Framework” is a framework: the contest is a place on its panel, up to 8 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Apr 2022, 07:53 BST
Last source update
25 Aug 2022, 12:30 BST
Award evaluation window
3 May 2022 – …
Authority reference
HCC2213561
FTS notice number
2022/S 000-023761
Classification (CPV)
Grounds maintenance services
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-0328cb Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

Publisher note: This is an Award Notice and this opportunity is now closed.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
3 May 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
3 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/supplyhertfordshire/… ↗

Timeline

3 May 2022 → 25 Aug 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    3 May 2022, 12:00 BST
  2. Bids opened
    3 May 2022, 12:00 BST
  3. Notice published
    25 Aug 2022, 12:30 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    25 Aug 2022, 12:30 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.2.4Herts Fullstop (hereinafter referred to as "HFS") the trading organisation of Hertfordshire County Council (hereinafter referred to as "the Council") is advertising its requirement to appoint competent and cost-effective organisations to be part of its Grounds Maintenance Framework Agreement to provide general grounds maintenance services to sites throughout the County. This Framework Agreement wi…Herts Fullstop (hereinafter referred to as "HFS") the trading organisation of Hertfordshire County Council (hereinafter referred to as "the Council") is advertising its requirement to appoint competent and cost-effective organisations to be part of its Grounds Maintenance Framework Agreement to provide general grounds maintenance services to sites throughout the County. This Framework Agreement wi…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 96 from SMEs
Contracts signed 1latest 25 Aug 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • The Provision of a Grounds Maintenance Framework for Hertfordshire County Council

    Signed
    25 Aug 2022
    Value
    £10,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic · 9 from abroad6——

Contracting authority & participating public bodies

Hertfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Pegs Lane , HERTFORD, East of England, SG13 8DEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Chief Legal Officer Hertfordshire County CouncilReview contact point Hertford
  • High Court, Royal Courts of JusticeMediation bodyReview body LondonContact phone

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria