Official UK procurement notice
HCC - Feb 21 - The Provision of Facilities for the Treatment of Various Materials from Recycling Centres in Hertfordshire
Authority: Hertfordshire County Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionHertfordshire County Council is currently out to procurement for the Provision of Facilities for the Treatment of Various Materials from Recycling Centres in Hertfordshire. Further information in regards to this opportunity can be found in II.2.4 and VI.3 below. Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3 below for further information. The deadline for Expressions of Interest is 15.03.2021. To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 15.03.2021. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system.
CPV: Household-refuse disposal services · Non-hazardous refuse and waste treatment and disposal services · Refuse and waste related services · Refuse disposal and treatment · Refuse recycling services · Sewage, refuse, cleaning and environmental services · Urban solid-refuse disposal services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£5,992,000 together)Lot #1Mixed HardcoreRenewalPublished value£992,000
The estimated total value of all of the Contracts is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension.For the avoidance of doubt, the estimated annual value of the Contract for this Lot will be approximately £205,000 to £248,000 for Lot 1.The Contracts will be awarded for an initial term of two (2) years, with the option to extend the Contracts for up to a further two (2) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
Lot #2PlasterboardRenewalPublished value£216,000
The estimated total value of all of the Contracts is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension.For the avoidance of doubt, the estimated annual value of the Contract for this Lot will be approximately £45,000 to £54,000 for Lot 2.The Contracts will be awarded for an initial term of two (2) years, with the option to extend the Contracts for up to a further two (2) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
Lot #3Wood (Clean wood, Mixed Wood and MDF)RenewalPublished value£3,280,000
The estimated total value of all of the Contracts is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension.For the avoidance of doubt, the estimated annual value of the Contract for this Lot will be approximately £683,000 to £820,000 for Lot 3.The Contracts will be awarded for an initial term of two (2) years, with the option to extend the Contracts for up to a further two (2) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.Please Note the TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information is personal data and must be protected in accordance with the requirements of Data Protection legislation and must also be kept confidential. Therefore, by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.
Lot #4CardboardRenewalPublished value£1,048,000
The estimated total value of all of the Contracts is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension.For the avoidance of doubt, the estimated annual value of the Contract for this Lot will be approximately £218,000 to £262,000 for Lot 4 (please note that all or part of this value may be an income rather than a cost).The Contracts will be awarded for an initial term of two (2) years, with the option to extend the Contracts for up to a further two (2) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
Lot #5Rigid PlasticsRenewalPublished value£280,000
The estimated total value of all of the Contracts is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension.For the avoidance of doubt, the estimated annual value of the Contract for this Lot will be approximately £59,000 to £70,000 for Lot 5.The Contracts will be awarded for an initial term of two (2) years, with the option to extend the Contracts for up to a further two (2) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
Lot #6Commingled, Paper and GlassRenewalPublished value£176,000
The estimated total value of all of the Contracts is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension.For the avoidance of doubt, the estimated annual value of the Contract for this Lot will be approximately £36,000 to £44,000 for Lot 6 (please note that all or part of this value may be an income rather than a cost).The Contracts will be awarded for an initial term of two (2) years, with the option to extend the Contracts for up to a further two (2) years.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 8 Mar 2021, 21:17 GMT
- Last source update
- 27 Jul 2021, 18:14 BST
- Award evaluation window
- 15 Mar 2021 – …
- Authority reference
HCC2012530- FTS notice number
2021/S 000-002886- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0292adFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a Contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.
How it was run
Official notice- Submission deadline
- 15 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 15 Mar 2021, 12:00 GMT
Timeline
15 Mar 2021 → 27 Jul 2021 · 3 dates- Submission deadline15 Mar 2021, 12:00 GMT
- Bids opened15 Mar 2021, 12:00 GMT
- Notice published27 Jul 2021, 18:14 BST
Notice history
5 events · 3 releases on Find a Tender · since 10 Jun 2021- Status changed to complete10 Jun 2021, 14:18 BST
- Procurement method changed10 Jun 2021, 14:18 BST
- Published value published: £5,992,00027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Deadline published: 15 Mar 2021, 12:00 GMT27 Jul 2021, 18:14 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 and IV.2.7 | 15 Mar 2021 | 18 Mar 2021 | +3 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Mixed Hardcore1 award | |||
| Holywell Haulage LtdSME | £992,000 † | — | Awarded |
| Lot 2 · Plasterboard1 award | |||
| McGrath Bros (Waste Control) LtdSME | £216,000 † | — | Awarded |
| Lot 3 · Wood (Clean wood, Mixed Wood and MDF)1 award | |||
| Pearce Recycling Company LimitedSME | £3,280,000 † | — | Awarded |
| Lot 4 · Cardboard1 award | |||
| Pearce Recycling Company LimitedSME | £1,048,000 † | — | Awarded |
| Lot 5 · Rigid Plastics1 award | |||
| Pearce Recycling Company LimitedSME | £280,000 † | — | Awarded |
| Lot 6 · Commingled, Paper and Glass1 award | |||
| Pearce Recycling Company LimitedSME | £176,000 † | — | Awarded |
Contracts
Mixed Hardcore · Holywell Haulage LtdSME
- Signed
- 18 May 2021
- Value
- £992,000
- Status
- active
Plasterboard · McGrath Bros (Waste Control) LtdSME
- Signed
- 18 May 2021
- Value
- £216,000
- Status
- active
Wood (Clean wood, Mixed Wood and MDF) · Pearce Recycling Company LimitedSME
- Signed
- 18 May 2021
- Value
- £3,280,000
- Status
- active
Cardboard · Pearce Recycling Company LimitedSME
- Signed
- 18 May 2021
- Value
- £1,048,000
- Status
- active
Rigid Plastics · Pearce Recycling Company LimitedSME
- Signed
- 18 May 2021
- Value
- £280,000
- Status
- active
Commingled, Paper and Glass · Pearce Recycling Company LimitedSME
- Signed
- 18 May 2021
- Value
- £176,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chief Legal Officer, Hertfordshire County CouncilReview contact point
- High CourtMediation bodyReview body
Bidders & participating suppliers
3 commercial parties on the notice- Holywell Haulage LtdAwarded supplier
- McGrath Bros (Waste Control) LtdAwarded supplier
- Pearce Recycling Company LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria