Official UK procurement notice
HFL Education - Management Information Systems - Open Framework
Authority: Herts for Learning Limited (Public body)
What is being bought6 lots · detail below
Published requirement descriptionHFL Education’s requirement is to establish a multi supplier framework agreement for the provision of Management Information Systems for schools and education settings. There are 6 distinct Lots that tenderers are able to apply for, these lots are as follows;
- LOT 1 Cloud based MIS solution for a primary phase setting, ENGLAND
- LOT 2 Cloud based MIS solution for a secondary phase setting, ENGLAND
- LOT 3 Cloud based MIS solution for MATS, ENGLAND
- LOT 4 Cloud based MIS solution for a primary phase setting, WALES
- LOT 5 Cloud based MIS solution for a secondary phase setting, WALES
- LOT 6 Cloud based MIS solution for multiple schools, WALES
CPV: System and support services
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs from 1 Apr 2026
- Scheme runs until
- 1 Apr 2034
Who may buy through it
Schools, Education Settings, Local Authorities, Single Academy or Multi-Academy Trusts
Published description of the framework
This procurement is for the first framework to be awarded under the Open Framework which is intended
to operate for a period of two (2) or three (3) years after which a replacement framework will
be awarded on substantially the same terms following a further procurement exercise.
HFL Education intends to award a second framework for a period of two (2) or three (3) years
following the first framework and a third framework for a period of two (2) or three (3) years
following the second framework.
Lots and requirements (6)Procurement structure
6 lots · all with a published valueEvery one of these 6 lots carries the same published figure, £2,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Primary phase setting, ENGLANDAwardedceiling above
Cloud based MIS solution for a primary phase setting, ENGLAND
Lot #2Secondary phase setting, ENGLANDAwardedceiling above
Cloud based MIS solution for a secondary phase setting, ENGLAND
Lot #3MATS, ENGLANDAwardedceiling above
Cloud based MIS solution for MATS, ENGLAND
Lot #4Primary phase setting, WALESAwardedceiling above
Cloud based MIS solution for a primary phase setting, WALES
Lot #5Secondary phase setting, WALESAwardedceiling above
Cloud based MIS solution for a secondary phase setting, WALES
Lot #6Multiple schools, WALESAwardedceiling above
Cloud based MIS solution for multiple schools, WALES
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “HFL Education - Management Information Systems - Open Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Schools, Education Settings, Local Authorities, Single Academy or Multi-Academy Trusts · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jul 2025, 16:48 BST
- Last source update
- 25 Sept 2025, 11:52 BST
- Award evaluation window
- Submission end – 7 Oct 2025
- FTS notice number
2025/S 000-037249- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0558a2Find a Tender
How it was run
Official notice- Appointment period ends
- 4 Aug 2025, 13:00 BST
- Clarification deadline
- 17 Jul 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
3 Jul 2025 → 1 Apr 2026 · 6 dates- Tender notice published3 Jul 2025, 16:48 BST
- Clarification questions by17 Jul 2025, 13:00 BST
- Admission / appointment period endsperiod end, not a bid countdown4 Aug 2025, 13:00 BST
- Latest notice published397 days ago25 Sept 2025, 11:52 BST
- Award decision expected by385 days ago7 Oct 2025, 00:59 BST
- Contract starts209 days ago1 Apr 2026
Notice history
3 events · 2 releases on Find a Tender · since 3 Jul 2025- Tender notice published3 Jul 2025, 16:48 BSTUK4
- Procurement termination notice published25 Sept 2025, 11:52 BSTUK12
- Status changed to complete25 Sept 2025, 11:52 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 25 Sept 2025 | CancelledDue to issues that emerged during the procurement process - specifically concerning the wording of a section of the Framework Agreement related to the call-off procedure - we have concluded, following detailed clarifications, that the language used was open to multiple interpretations. This ambiguity has created uncertainty around how the framework would operate in practice. As a result, we believe the procurement process can no longer deliver the outcomes required by us and our customers, who rely on the framework being clear, robust, and free from contention once awarded. Accordingly, we have decided to cancel the current procurement procedure, as permitted under the terms of the Invitation to Tender, and will not be making any contract awards in relation to: • LOT-0001. Primary phase setting, ENGLAND • LOT-0002. Secondary phase setting, ENGLAND • LOT-0003. MATS, ENGLAND • LOT-0004. Primary phase setting, WALES • LOT-0005. Secondary phase setting, WALES • LOT-0006. Multiple schools, WALES We extend our thanks to all bidders for their interest and engagement. Should the opportunity be re-advertised, it will be conducted in accordance with the Public Procurement Act 2023, with notice published via the Government's Find a Tender Service. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender