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Published 27 May 2021, 22:45 BST

Official UK procurement notice

Highways Management System · UK public procurement notice

Official notice

Authority: The Mayor and Commonality and Citizens of the City of London (Local council)·Consortium: 2 public authorities

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: London (UKI)
Published estimate£610,000exc. VAT18.7% below published estimate
Submissions closed 2 Jul 2021awarded 2 Sept 2021
Awarded to Symology Ltd

What is being bought

Published requirement description

The City of London Corporation (the "City") has awarded a contract for the provision of a commercial off the shelf (COTS) Highways Management System software as a service (SaaS).

CPV: IT software package · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£610,000
Delivery: London
Extensions: The duration of the contract is 48 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 48 further months on a year by year basis. The maximum length of the contract is therefore 96 months.Variant bids: not allowed
48517000 IT software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Technical Envelope: 54%
  • Responsible Procurement: 6%
  • price: 40%
Published award criteria (3)
  • Technical Envelope: 54
  • Responsible Procurement: 6
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 May 2021, 22:45 BST
Last source update
22 Mar 2023, 17:38 GMT
Award evaluation window
2 Jul 2021 – …
FTS notice number
2023/S 000-008406
Classification (CPV)
IT software packageSoftware package and information systems
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-02b5f4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Please note the value is the ex VAT estimate for the total potential contract period of 96 months.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
2 Jul 2021, 11:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
2 Jul 2021, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

2 Jul 2021 → 22 Mar 2023 · 3 dates
  1. Submission deadline
    2 Jul 2021, 11:00 BST
  2. Bids opened
    2 Jul 2021, 11:00 BST
  3. Notice published
    22 Mar 2023, 17:38 GMT

Notice history

2 events · 2 releases on Find a Tender · since 22 Mar 2023
  1. Status changed to complete
    22 Mar 2023, 17:38 GMT
  2. Buyer details updated
    22 Mar 2023, 17:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £495,6801 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 2 Sept 2021
Awarded toValueDateStatus
Symology LtdSME£495,680 †—Awarded

Contracts

  • Highways Management System · Symology LtdSME

    Signed
    2 Sept 2021
    Value
    £495,680
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

The Mayor and Commonality and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Guildhall, PO POX 270,, London, London, EC2P 2EJContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview bodyReview contact point LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Symology Ltd.Awarded supplier Vanguard House, Cotswold Park, Millfield Lane, Caddington,, Luton, East of England, LU1 4AJ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria