Official UK procurement notice
Hire of Event Infrastructure, Marquees & Equipment Service Solutions
Authority: Kingston Upon Hull City Council (Local council)
What is being bought
Published requirement descriptionHull City Council (The Authority) is seeking tenders from interested organisations to supply Event Infrastructure, Marquees & Equipment Service Solutions. The tender is an open procedure consisting of a one stage process. The contract is anticipated to commence 11 September 2026 ending by 10 September 2029 with an option to extend for a period of 1 year. The Authority has estimated the value of the Services to be £210,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
- The authority expects to re-tender this requirement around 1 Jun 2029, 23:59 BST.
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£630,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Contract Management and Service Delivery: 25%
- Flexibility, Responsiveness & Repairs: 15%
- Risk Management, Health & Safety & Compliance: 15%
- Price Schedule: 40%
- Social Value: 5%
Published award criteria (5)
- Contract Management and Service Delivery
- Flexibility, Responsiveness & Repairs
- Risk Management, Health & Safety & Compliance
- Social Value
- Price Schedule
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2029
- First published
- 11 Mar 2026, 15:02 GMT
- Last source update
- 9 Jun 2026, 07:59 BST
- Award evaluation window
- Submission end – 28 Aug 2026
- Authority reference
CW/2026- FTS notice number
2026/S 000-054032- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066768Find a Tender
How it was run
Official notice- Submission deadline
- 6 Jul 2026, 12:00 BST
- Clarification deadline
- 29 Jun 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Mar 2026 → 11 Sept 2026 · 8 dates- Planning notice published231 days ago11 Mar 2026, 15:02 GMT
- Market engagement209 days ago1 Apr 2026, 23:59 BST
- Next notice expected183 days ago27 Apr 2026, 23:59 BST
- Tender notice published141 days ago9 Jun 2026, 07:59 BST
- Clarification questions by121 days ago29 Jun 2026, 00:00 BST
- Submission deadline114 days ago6 Jul 2026, 12:00 BST
- Award decision expected by60 days ago28 Aug 2026, 23:59 BST
- Contract starts47 days ago11 Sept 2026
Notice history
8 events · 4 releases on Find a Tender · since 11 Mar 2026- Preliminary market engagement notice published11 Mar 2026, 15:02 GMTUK2
- Preliminary market engagement notice published13 Mar 2026, 08:45 GMTUK2
- Preliminary market engagement notice published25 Mar 2026, 09:20 GMTUK2
- Tender notice published9 Jun 2026, 07:59 BSTUK4
- Published value updated to £630,0009 Jun 2026, 07:59 BSTwas £600,000
- Status changed to active9 Jun 2026, 07:59 BST
- Procurement method changed9 Jun 2026, 07:59 BST
- Deadline published: 6 Jul 2026, 12:00 BST9 Jun 2026, 07:59 BST
Published amendments (2)
The original notice was advertised as lots, the revised notice has removed the lots element.
In addition to the market engagement event advertised to take place virtually via MS Teams on the 1 April 2026 3pm-4pm. Please kindly complete the questionnaire attached in Yortender and return this document to us, via YORtender by 12pm 8 April 2026.
Routine re-releases (4)
- 2026-03: 1 release · 11 Mar 2026
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender