Find a TenderAwarded
Published 20 Jul 2021, 10:52 BST

Official UK procurement notice

Homes England - Four Counties North East Landscape Maintenance & Cleansing Contract 2021 - 2024

Official notice

Authority: Homes England (the name adopted by the Homes and Communities Agency) (Public body)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Awarded value£141,952published contract · exc. VAT
Submissions closed 20 Aug 2021awarded 7 Dec 2021
Awarded to John O'Conner Grounds Maintenance Ltd
Notice summaryFrom the published notice

Homes England is currently seeking to appoint a competent Supplier for the provision of landscape maintenance services for 13 sites in the North East of England. This contract is envisaged to have initial term of 2 years with provision for a further 1 year (3 years maximum total duration) extension under the same Terms and Conditions of this contract. Prior to Tendering, Suppliers should ensure that they have the availability and capacity to commence and deliver the Service within a timely manner. Typical planned Services under this contract comprise of but are not exclusively limited to the following: Site inspections, whereby the Supplier shall indicate; all matters relating to the maintenance specification, recommendations for necessary Service, incidences of vandalism, fly tipping, trespass and adjustments to the scheduled Service; Shrub Maintenance; Grass Cutting; Hedge Cutting; Weed Control; Coppicing and Cleansing.

What is being bought

Published requirement description

Homes England is currently seeking to appoint a competent Supplier for the provision of landscape maintenance services for 13 sites in the North East of England. This contract is envisaged to have initial term of 2 years with provision for a further 1 year (3 years maximum total duration) extension under the same Terms and Conditions of this contract. Any contract extensions will be based on tendered Rates and Prices.

Prior to Tendering, Suppliers should ensure that they have the availability and capacity to commence and deliver the Service within a timely manner.

Typical planned Services under this contract comprise of but are not exclusively limited to the following: Site inspections, whereby the Supplier shall indicate; all matters relating to the maintenance specification, recommendations for necessary Service, incidences of vandalism, fly tipping, trespass and adjustments to the scheduled Service; Shrub Maintenance; Grass Cutting; Hedge Cutting; Weed Control; Coppicing and Cleansing.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation1
  • Suitability

    Selection criteria as stated in the procurement documents

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jul 2021, 10:52 BST
Last source update
14 Dec 2021, 08:22 GMT
Award evaluation window
20 Aug 2021 – …
Authority reference
DN550730
FTS notice number
2021/S 000-031038
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-02c9e7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Contract performance conditions as stated in the procurement documents

Publisher note: The opportunity can be accessed via Home England’s e-Tendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through our e-Tendering system. If not already registered, candidates should register at https://procontract.due-north.com/Login All discussions, meetings, and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award are subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by Homes England and our contract with the supplier. Suppliers should highlight any areas they consider commercially sensitive in order for Homes England to be able to honour our transparency obligations without undermining the Suppliers commercial interests. Suppliers are advised that Homes England is subject to the freedom of information Act 2000 (“The Act”).If a Supplier considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Homes England shall take such statements into consideration in the event that it receives a request pursuant to the act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. Homes England takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with Homes England. Please refer to our anti-bribery and corruption policy by visiting https://www.gov.uk/government/publications/anti-bribery-and-corruption-policy for further information. Homes England (the trading name adopted by the Homes and Communities Agency) is committed to protecting the privacy and security of your personal data. Details can be found at https://www.gov.uk/government/organisations/homes-england/about/personal-information-charter All dates in this notice are indicative and may be amended.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Aug 2021, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
20 Aug 2021, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Aug 2021 → 14 Dec 2021 · 3 dates
  1. Submission deadline
    20 Aug 2021, 13:00 BST
  2. Bids opened
    20 Aug 2021, 13:00 BST
  3. Notice published
    14 Dec 2021, 08:22 GMT

Notice history

2 events · 3 releases on Find a Tender · since 14 Dec 2021
  1. Status changed to complete
    14 Dec 2021, 08:05 GMT
  2. Buyer details updated
    14 Dec 2021, 08:22 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextContact · I.1Please remove Neil O'Conner as contact namePlease remove Neil O'Conner as contact name
—TextInformation about joint procurement - This should be "No" · I.2——
—DateDate of conclusion of the contract · V.2.17 Dec 202130 Nov 2024+1089 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £141,9521 contract exc. VAT
Bids received 43 from SMEs
Contracts signed 1latest 7 Dec 2021
Awarded toValueDateStatus
John O'Conner Grounds Maintenance Ltd£141,952 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

Homes England (the name adopted by the Homes and Communities Agency)

Contracting authorityPublic bodyNational or federal agency/officeHousing and community amenities One Friargate, Coventry, North East, CV1 2GNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria