Hosted Custody and Case Management System

CPV: Computer-related services · Information technology services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

25 Mar 2021, 12:12 GMT

Last source update

25 Mar 2021, 12:12 GMT

FTS notice number

2021/S 000-006071

Classification (CPV)

Computer-related servicesInformation technology services

Delivery area

North West (UKD4)

Official registry OCID

ocds-h6vhtk-029f29 Find a Tender

Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

Negotiated without a prior call for competition

The works, supplies or services can be provided only by a particular economic

operator for the following reason:

absence of competition for technical reasons

Explanation:

Negotiated procedure without prior publication

•

The works, supplies or services can be provided only by a particular economic operator for

the following reason:

•

absence of competition for technical reasons

Explanation:

The Lancashire Constabulary relies on the grounds set out in Regulation 32(2)(b)(ii) (Use of

the negotiated procedure without prior publication) of the Public Contracts Regulations

2015. For technical reasons, the services can be provided only by a particular tenderer,

namely Northgate Public Services (UK) Limited. Northgate is currently providing the

Lancashire Constabulary with a custody and police records management system under a

contract procured in 2015. This contract was procured for a period of 5 years expiring 2021.

The Lancashire Constabulary is undergoing the introduction of additional software

functionality and associated changes included revised pricing and service levels

commensurate with the revised requirements to be introduced shortly. The nature of the

changes taking place will introduce different processes and will affect the fabric and

operation of parts of the Lancashire Constabulary. The Lancashire Constabulary has

therefore concluded that a period of stability is required in its policing records management

system, to ensure that these critical services can continue to be delivered with the same

personnel and processes in place, in sufficient time as the programme of change is

completed. A change of supplier at this stage would introduce significant risk, at a time when there are already a change programme under way. Additional investment will also be made

during this period, to ensure that the services can continue to be delivered to the same

standard ensuring policing records and systems are managed accurately and securely. The

Lancashire Police has undertaken a value for money assessment in order to satisfy itself that

the proposed additional 7 year contract renewal of the NPS contract represents value for the

services which are being delivered. These services can only be provided by the present

supplier because of the operational constraints and risks associated with a change of

supplier during the next critical period.

Publisher note: VEAT Notice published 12 March 2021 2021/S 000-005064

• NORTHGATE PUBLIC SERVICES (UK) LIMITEDAwarded supplier 1st Floor Imex Centre 575 Maxted Road, Hemel Hemstead, East of England, HP2 7DX

No document links were published on the notice.