Find a TenderAwarded

Published 12 Mar 2021, 14:28 GMT

Official UK procurement notice

Housing Management and Finance Software

Official notice

Authority: Paradigm Housing Group (Housing)

2 lotsGoodsCompetitive procedure with negotiation

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ)

Budget not disclosedValue not published

Awarded 9 Mar 2021

Awarded to CIVICA UK LIMITED

What is being bought2 lots · detail below

Published requirement description

In 2020 Paradigm Housing Group advertised a contract opportunity for the supply, implementation and ongoing development and maintenance of a finance system and a housing management system.

That procurement process forms part of a wider programme, its aim is to transform Paradigm’s business and build a foundation to implement and integrate digital technologies. The goal is to gain new data insights and organisational capabilities by transforming operational processes and the customer experience. This will be facilitated by the replacement of our core business system (Frameworks) with a commercial off-the-shelf solution.

The procurement process was conducted as a ‘Competitive Procedure with Negotiation’ with two separate lots.

Paradigm has sought to secure the required technical and system capability from the minimal number of suppliers, ideally a maximum of one for each lot.

CPV: Industry specific software package · Software package and information systems

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Supply, Implementation and Ongoing Development and Maintenance of a Finance SystemCancelled

Supply, implementation and ongoing development and maintenance of a finance system covering all aspects of financial management, for example chart of accounts; cashflow management; component accounting; project ledger; budgeting and planning; fixed asset register; management reporting; purchase to pay and, automated links to external agencies such as HMRC and banking providers.

Delivery: South East

48000000 Software package and information systems

Lot #2Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management SystemAwarded

Supply, implementation and ongoing development and maintenance of a system covering all aspects of housing operations, for example lettings and allocations; tenancy management, including CRM; revenue management; asset management (strategic, compliance, repairs, servicing, planned maintenance and voids); workforce mobility and, digital capabilities including customer portal, automation and workflow. Additional information: The Contract(s) will be awarded for an initial 5-year term, with the option to extend for a further 5 one-year terms.

Delivery: South East

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 84%Price: 16%

Published award criteria (2)

Quality: 84%
Price: 16%

What this means for your bid

Price carries 16 of 100 points: a 10% discount moves about 1.6 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Competitive procedure with negotiation
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Mar 2021, 14:28 GMT
Last source update: 12 Mar 2021, 14:28 GMT
Authority reference: DN477762
FTS notice number: 2021/S 000-005071
Classification (CPV): Industry specific software packageSoftware package and information systems
Delivery area: South East (UKJ)
Official registry OCID: ocds-h6vhtk-029b40 Find a Tender

Publisher note: For the purposes of clarity, Lot 1 of this Contract Opportunity was not Awarded

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Bids received 4

Contracts signed 1latest 9 Mar 2021

Awarded to	Value	Date	Status
Lot 2 · Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management System1 award
CIVICA UK LIMITED	AED 1,259,712 †	—	Awarded

1 further award records carry no date or value.

Contracts

Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management System · CIVICA UK LIMITED
Signed
9 Mar 2021
Value
AED 1,259,712
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
2 · Supply, Implementation and Ongoing Development and Maintenance of a System Covering all Aspects of Housing Management System	4bids · 4 electronic	0	—	—

Contracting authority & participating public bodies

Paradigm Housing Group

Contracting authorityHousingHousing AssociationHousing and community amenities 1 Glory Park Avenue, Wooburn Green, South East, HP10 0DFContact name, email, phone

Dispute resolution & review bodies

High CourtsReview body London

Bidders & participating suppliers

1 commercial party on the notice

Civica UK LimitedAwarded supplier01628868 Southbank Central, 30 Stamford Street, London, London, SE1 9LQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.