Find a TenderCancelledProcurement termination notice
Published 2 Apr 2025, 15:50 BST

Official UK procurement notice

Housing Refurbishment Contract · UK public procurement notice

Official notice

Authority: Ashfield District Council (Local council)·On behalf of: Nottinghamshire County Council

WorksOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£55,000,000≈ £18m / year · £66,000,000 inc. VAT · 1 value update
Submissions closed 19 Sept 2025
Next notice expected 2 Jul 2025
Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Nottinghamshire County Council is seeking tenders, on behalf of Ashfield District Council (the Council) (ADC),

Ashfield District Council is seeking tenders for a single Contractor to undertake general building repairs and maintenance work to properties throughout the District of Ashfield, Nottinghamshire.

The Authority's detailed requirements are set out in the specification of works. The quantities contained in the Schedule of Rates section of this document are provided as provisional quantities only.

This contract is monitored by the completion of post work inspections and on occasions ADC may undertake Tenant surveys. Contractors shall make every effort to achieve the highest possible standard of work and customer satisfaction as the results of monitoring processes will form the basis for the continued allocation of work under this contract.

We intend to award to a single supplier to deliver all works detailed in the specifications. The winning supplier must be able to provide all works detailed in the specifications Directly or supply chain/sub-contractors.

If bidders can only provide parts of the works detailed in the specifications or provide pricing for only parts of the SOR's you will be disqualified from the tender process and you bid will not be evaluated.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1CancelledRenewal 3 yrsSMEVCSEPublished value£55,000,000
Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2030 with extensionsValue: £55,000,000 exc. VAT · £66,000,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: option to extend for a further two years following a contract review completed by the Employer

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 25%Price: 60%Social value: 15%
Published award criteria (3)
  • Quality
  • Price
  • Social Value: Suppliers must submit a Social Value bid on the Social Value Portal platform
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Apr 2025, 15:50 BST
Last source update
12 Sept 2025, 15:37 BST
Award evaluation window
Submission end – 15 Oct 2025
Authority reference
TS25 - 15
FTS notice number
2025/S 000-039490
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Construction work
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-04fc34 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
19 Sept 2025, 12:00 BST
Clarification deadline
12 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Apr 2025 → 1 Nov 2025 · 8 dates
  1. Planning notice published
    2 Apr 2025, 15:50 BST
  2. Next notice expected
    2 Jul 2025, 23:59 BST
  3. Tender notice published
    14 Jul 2025, 10:22 BST
  4. Latest notice published
    12 Sept 2025, 15:37 BST
  5. Clarification questions by
    12 Sept 2025, 17:00 BST
  6. Submission deadline
    19 Sept 2025, 12:00 BST
  7. Award decision expected by376 days ago
    15 Oct 2025, 23:59 BST
  8. Contract starts360 days ago
    1 Nov 2025

Notice history

17 events · 10 releases on Find a Tender · since 2 Apr 2025
  1. Pipeline notice published
    2 Apr 2025, 15:50 BST
    UK1
  2. Pipeline notice published
    6 Jun 2025, 09:46 BST
    UK1
  3. Tender notice published
    14 Jul 2025, 10:22 BST
    UK4
  4. Published value published: £55,000,000
    14 Jul 2025, 10:22 BST
  5. Status changed to active
    14 Jul 2025, 10:22 BST
  6. Procurement method changed
    14 Jul 2025, 10:22 BST
  7. Deadline published: 22 Aug 2025, 12:00 BST
    14 Jul 2025, 10:22 BST
  8. Tender notice published
    18 Jul 2025, 14:56 BST
    UK4
  9. Tender notice published
    22 Jul 2025, 08:35 BST
    UK4
  10. Tender notice published
    24 Jul 2025, 16:58 BST
    UK4
  11. Deadline moved to 5 Sept 2025, 12:00 BST
    24 Jul 2025, 16:58 BST
    +14 days · was 22 Aug 2025, 12:00 BST
  12. Tender notice published
    22 Aug 2025, 12:24 BST
    UK4
  13. Deadline moved to 19 Sept 2025, 12:00 BST
    22 Aug 2025, 12:24 BST
    +14 days · was 5 Sept 2025, 12:00 BST
  14. Tender notice published
    5 Sept 2025, 14:55 BST
    UK4
  15. Tender notice published
    12 Sept 2025, 15:35 BST
    UK4
  16. Procurement termination notice published
    12 Sept 2025, 15:37 BST
    UK12
  17. Status changed to cancelled
    12 Sept 2025, 15:37 BST
Published amendments (6)

The tender is now expected to be published in early July 2025.

A new link to the tendering portal advert has been included in the Submission section of the notice

Added that Nottinghamshire County Council are running the procurement on behalf of Ashfield District Council and added email address for Jamie Burton who is the contact for this procurement

The clarification deadline has been extended and the tender submission date has also been extended.

The closing date of the tender has been extended to 12 noon on the 19th September 2025. The clarification period has also been extended to 5pm on the 5th September 2025 The estimated Contract award date has also been changed to the 15th October.

Routine re-releases (10)
  • 2025-08: 1 release · 22 Aug 2025
  • 2025-07: 4 releases · 14 Jul 2025, 24 Jul 2025
  • 2025-06: 1 release · 6 Jun 2025
  • 2025-04: 1 release · 2 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—12 Sept 2025CancelledDN782 154 (TS25-15) Housing Refurbishment Contract - "Ashfield District Council have taken the decision not to award this Contract to a single supplier. The Council is currently re-evaluating the method of delivery associated with these works

Contracting authority & participating public bodies

2 public bodies on the notice

Ashfield District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMGL-3337-TLYD Urban Road, Kirkby in Ashfield, East Midlands, NG17 8DAContact email

Other public bodies

  • Nottinghamshire County CouncilProcess contact pointProcuring entityProviding procurement services to Ashfield District CouncilGB-PPON: PBCV-5152-BXBP Nottingham, East MidlandsContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
Show 2 more notices
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender