HR system and payroll bureau services

Official notice

Authority: Science Museum Group (Central government)

Services

Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: Delivery location not published

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected 13 Feb 2026from the planned procurement notice

Contract term 5 yrsends 31 Aug 2032 · starts 1 Sept 2027

What is being bought

Published requirement description

The current Science Museum Group (SMG) HR system is end of contract in September 2027 and are therefore planning to go out to tender for the new system in February 2026. In preparation for the tender, we are running this pre-market engagement survey.

CPV: Payroll management services · Personnel and payroll services · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1Planned 5 yrs

Contract period: 1 Sept 2027 – 31 Aug 2032 (5 yrs)

48450000 Time accounting or human resources software package 79211110 Payroll management services 79631000 Personnel and payroll services

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 17 Oct 2025, 15:15 BST
Last source update: 17 Oct 2025, 15:15 BST
FTS notice number: 2025/S 000-066406
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Payroll management servicesPersonnel and payroll servicesTime accounting or human resources software package
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05cf0e Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

17 Oct 2025 → 1 Sept 2027 · 4 dates

Planning notice published375 days ago
17 Oct 2025, 15:15 BST
Market engagement330 days ago
30 Nov 2025, 23:59 GMT
The Science Museum Group (SMG) is conducting preliminary market engagement to inform the upcoming procurement of HR system and payroll bureau services, scheduled for February 2026. As part of this engagement, we have published an optional Request for Information (RFI) for interested suppliers. The RFI is designed to gather high-level information on market capabilities, service models, and indicative costs to help shape our requirements and ensure a fair and competitive tender process.
Suppliers are invited to complete the RFI via an online Microsoft Forms link. Responses are for information only and will not be scored or influence future evaluation. Completion is estimated to take 15-20 minutes. All responses will be reviewed to inform the development of our specification and procurement strategy.
RFI link: forms.office.com/e/qH5g5nK5s8 ↗
Tender notice expected255 days ago
13 Feb 2026, 23:59 GMT
Today
27 Oct 2026
Contract startsin 308 days
1 Sept 2027, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
17 Oct 2025, 15:15 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Science Museum Group

Contracting authorityPublic authority - central government GB-PPON: PDTR-3338-MNPG The Science Museum, London, London, SW7 2DDContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender17 Oct 2025, 15:15 BST