Official UK procurement notice
Human Resource and Payroll System
Authority: Scottish Fire and Rescue Service (Police & fire)
What is being bought
Published requirement descriptionProvision of a Human Resource and Payroll System whilst work is underway to procure and implement a replacement system.
CPV: Information systems · Information technology services · Personnel and payroll services · Software package and information systems · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1The Scottish Fire and Rescue Service are currently in the process of scoping out their…Awarded
The Scottish Fire and Rescue Service are currently in the process of scoping out their requirements surrounding core business systems required within the People, Training, Finance and Asset Management areas of the business. Part of the initial scoping phase includes for HR & Payroll for which it is the intention of SFRS to issue an Invitation to Tender in December 2021 with an anticipated contract award of October 2022 prior to then commencing the implementation phase which will be due for completion by October 2023. In the interim period there is a critical need to continue with the existing HR & Payroll provision to ensure business continuity until such time as a new system as been procured and implemented.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Mar 2021, 16:32 GMT
- Last source update
- 15 Nov 2021, 12:15 GMT
- Authority reference
V3A-142-2021- FTS notice number
2021/S 000-028451- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029e18Find a Tender
- Why no open competition
- Additional deliveries by the original supplier ordered under the strict conditions stated in the directive
- Published justification
The HR & Payroll System is utilised throughout the whole of the Scottish Fire and Rescue Service (SFRS) and is key to the management of employee records, payment of employees amongst other critical employee services. SFRS are currently in the process of scoping out their future requirements surrounding core business systems required within the People, Training, Finance and Asset Management areas of the business. Part of the initial scoping phase includes for HR & Payroll for which it is the intention of SFRS to issue an Invitation to Tender in December 2021 with an anticipated contract award of October 2022 prior to then commencing the implementation phase which will be due for completion by October 2023. In the interim period there is a critical need to continue with the existing HR & Payroll provision to ensure business continuity until such time as a new system as been procured and implemented.
- Review procedure
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations.
Publisher note: (SC Ref:673815)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MidlandHR | £586,119 †same award published again · counted once | — | Awarded |
| MidlandHR | £586,119 † | — | Awarded |
Contracts
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff of the Peace CourtReview body
- Please refer to section VI.4.3Mediation body
Bidders & participating suppliers
1 commercial party on the notice- MidlandHRAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.