Official UK procurement notice
Hybrid Mail (Off-Site) Services
Authority: Bridgend County Borough Council (Local council)
What is being bought
Published requirement descriptionBridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years.
Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year.
During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home.
Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.
CPV: Electronic mail services · Postal and telecommunications services · Postal services · Postal services related to letters · Telecommunications services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£960,000
Please see procurement documentation for more information
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Dec 2021, 14:15 GMT
- Last source update
- 21 Dec 2021, 14:15 GMT
- Award evaluation window
- 24 Jan 2022 – …
- Authority reference
B392/21- FTS notice number
2021/S 000-031929- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030430Find a Tender
Publisher note: NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116982 (WA Ref:116982) The buyer considers that this contract is suitable for consortia.
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk ↗
- Submission deadline
- 24 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Jan 2022, 12:00 GMT
Timeline
21 Dec 2021 → 1 Apr 2022 · 4 dates- Notice published21 Dec 2021, 14:15 GMT
- Submission deadline24 Jan 2022, 12:00 GMT
- Bids opened24 Jan 2022, 12:00 GMT
- Contract starts1 Apr 2022, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria