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Published 12 Aug 2021, 16:05 BST

Official UK procurement notice

ID 3506637 DOF - GAU - CLASSIFIED ADVERTISING FRAMEWORK AGREEMENT FOR THE NORTHERN IRELAND PUBLIC SECTOR

Official notice

Authority: Department of Finance (Central government)

Framework agreementServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Framework ceiling (notional)£8,000,000framework ceiling, not attributable revenue
Submissions closed 13 Sept 2021awarded 27 Sept 2021

What is being bought

Published requirement description

The Northern Ireland Civil Service’s Executive Information Service’s Government Advertising Unit (GAU) wishes to establish an Advertising Framework Agreement for Classified Advertising which will provide classified advertising on behalf of the Northern Ireland Public Sector Please refer to the Specification for further details on the services required and list of users.

  • Recurrence: If required following the expiry of this Framework

CPV: Advertising and marketing services · Advertising campaign services · Advertising consultancy services · Advertising management services · Advertising services

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£8,000,000
Delivery: Northern Ireland
Variant bids: not allowed
79341000 Advertising services79341100 Advertising consultancy services79341200 Advertising management services79341400 Advertising campaign services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 55%
Published sub-criteria (10)
  • AC1 Methodology: 20.25%
  • AC2 Internal Systems: 9.9%
  • AC3 Key Personnel Experience: 9.9%
  • AC4 Contingency Planning and Business Continuity: 4.95%
  • AC5 Total Costs for Public Notices: 20%
  • AC6 Total Costs for Run of Paper: 10%
  • AC7 Total Costs for Recruitment ads: 15%
  • AC8 Total Costs for Non-Commission Fee: 5%
  • AC9 Account Manager Hourly Rate: 2.5%
  • AC10 Graphic Designer Hourly Rate: 2.5%
Published award criteria (10)
  • AC1 Methodology: 20.25
  • AC2 Internal Systems: 9.9
  • AC3 Key Personnel Experience: 9.9
  • AC4 Contingency Planning and Business Continuity: 4.95
  • AC5 Total Costs for Public Notices: 20
  • AC6 Total Costs for Run of Paper: 10
  • AC7 Total Costs for Recruitment ads: 15
  • AC8 Total Costs for Non-Commission Fee: 5
  • AC9 Account Manager Hourly Rate: 2.5
  • AC10 Graphic Designer Hourly Rate: 2.5
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “ID 3506637 DOF - GAU - CLASSIFIED ADVERTISING FRAMEWORK AGREEMENT FOR…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · If required following the expiry of this Framework
First published
12 Aug 2021, 16:05 BST
Last source update
28 Sept 2021, 15:05 BST
Award evaluation window
13 Sept 2021 – …
Authority reference
ID 3506637
FTS notice number
2021/S 000-024099
Classification (CPV)
Advertising and marketing servicesAdvertising campaign servicesAdvertising consultancy servicesAdvertising management servicesAdvertising services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02d419 Find a Tender
Review and risk notes
Review procedure

CPD complied with the Public Contracts Regulations 2015 (as amended)

Publisher note: Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with PGN 01/12. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
13 Sept 2021, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Sept 2021, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

13 Sept 2021 → 12 Dec 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Sept 2021, 15:00 BST
  2. Bids opened
    13 Sept 2021, 15:30 BST
  3. Notice published
    28 Sept 2021, 15:05 BST
  4. Bids must remain valid until
    12 Dec 2021, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    28 Sept 2021, 15:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs
Contracts signed 1latest 27 Sept 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract

    Signed
    27 Sept 2021
    Value
    £8,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Department of Finance

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services 303 Airport Road West, BELFAST, UK, BT3 9EDContact email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body Belfast

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria