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Published 30 Apr 2025, 11:45 BST

Official UK procurement notice

ID 6251236 - PSNI - Provision of NIRSP/PSNI FPPC Support Services

Official notice

Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: CPD - Supplies and Services Division

ServicesOpen procedureAbove thresholdLight touch regimeSME suitable
Sectors: Administration, defence and social security services (75) Delivery: Northern Ireland (UKN)
Published estimate£16,000,000≈ £5.3m / year · £19,200,000 inc. VAT · 1 value update
Submissions closed 26 Oct 2026
Next notice expected 2 Mar 2026
Contract term 3 yrsends 6 Mar 2030 · up to 6 Mar 2034 with extensions · starts 7 Mar 2027

What is being bought

Published requirement description

The Police Service of Northern Ireland (PSNI) seek to appoint a Supplier to provide support services to the Northern Ireland Road Safety Partnership (NIRSP) and PSNI Fixed Penalty Processing Centre (FPPC). The NIRSP evolved from the Northern Ireland Safety Camera Scheme which was introduced into Northern Ireland on 1st July 2003. NIRSP/FPPC operates a mixed economy approach to resources with the PSNI employing a management team, which has responsibility for the governance and oversight of the daily operation of all facets of the partnership function and fixed penalty processing centre. All administration functions are carried out by managed service resources. The PSNI seek to appoint a supplier to provide support services to deliver the above including flexible supply and rostering of resources to meet the NIRSP/FPPC demands to ensure an efficient and effective service is delivered. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.

  • The authority expects to re-tender this requirement around 6 Jun 2033, 23:59 BST.

CPV: Administration services · Police services · Public law and order services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£16,000,000
Contract period: 7 Mar 2027 – 6 Mar 2030 (3 yrs) · up to 6 Mar 2034 with extensionsValue: £16,000,000 exc. VAT · £19,200,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: The Contract will consist of an initial term of three years, with the option to extend for up to two further periods of two years each. If both extension options are exercised, the maximum Contract Term will be seven years. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
75100000 Administration services75241100 Police services75242000 Public law and order services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 49.8%Price: 40%Social value: 10.2%
Published sub-criteria (7)
  • AC1 Implementation and Service Transition: 12%
  • AC2 Delivery of Services: 21%
  • AC3 Contract Management – Service Delivery: 6%
  • AC4 Contract Management – Performance Monitoring and Communication: 6%
  • AC5 Data Protection: 4.8%
  • AC7 Price: 40%
  • AC6 Social Value: 10.2%
Published award criteria (7)
  • AC1 Implementation and Service Transition: As per Tender Documentation.
  • AC2 Delivery of Services: As per Tender Documentation.
  • AC3 Contract Management – Service Delivery: As per Tender Documentation.
  • AC4 Contract Management – Performance Monitoring and Communication: As per Tender Documentation.
  • AC5 Data Protection: As per Tender Documentation.
  • AC6 Social Value: As per Tender Documentation.
  • AC7 Price: As per Tender Documentation.
Conditions of participation2
  • Economic & financial standing

    As per Tender documentation.

  • Technical & professional ability

    As per Tender documentation.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 6 Jun 2033
First published
30 Apr 2025, 11:45 BST
Last source update
1 Oct 2026, 13:43 BST
Award evaluation window
Submission end – 2 Dec 2026
Authority reference
ID 6251236
FTS notice number
2026/S 000-092857
Latest notice
Tender notice (UK4)
Classification (CPV)
Administration servicesPolice servicesPublic law and order services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-050a05 Find a Tender
Contract terms summary

The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Review and risk notes
Risks

If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
26 Oct 2026, 15:00 GMT
Clarification deadline
16 Oct 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

30 Apr 2025 → 7 Mar 2027 · 8 dates
  1. Planning notice published
    30 Apr 2025, 11:45 BST
  2. Market engagement
    21 May 2025, 23:59 BST

    Please refer to preliminary market engagement document / questionnaire.

    PSNI plan to undertake a supplier event. It is anticipated that this event will take place week commencing 12 May 2025. Suppliers should refer to section 9 of the preliminary market engagement document / questionnaire.

  3. Next notice expected238 days ago
    2 Mar 2026, 23:59 GMT
  4. Tender notice published25 days ago
    1 Oct 2026, 13:43 BST
  5. Clarification questions by10 days ago
    16 Oct 2026, 15:00 BST
  6. Submission deadlineearlier today
    26 Oct 2026, 15:00 GMT
  7. Today
    26 Oct 2026
  8. Award decision expected byin 37 days
    2 Dec 2026, 23:59 GMT
  9. Contract startsin 131 days
    7 Mar 2027

Notice history

6 events · 2 releases on Find a Tender · since 30 Apr 2025
  1. Preliminary market engagement notice published
    30 Apr 2025, 11:45 BST
    UK2
  2. Tender notice published
    1 Oct 2026, 13:43 BST
    UK4
  3. Published value updated to £16,000,000
    1 Oct 2026, 13:43 BST
    was £14,000,000
  4. Status changed to active
    1 Oct 2026, 13:43 BST
  5. Procurement method changed
    1 Oct 2026, 13:43 BST
  6. Deadline published: 26 Oct 2026, 15:00 GMT
    1 Oct 2026, 13:43 BST

Contracting authority & participating public bodies

3 public bodies on the notice

Police Service of Northern Ireland (PSNI)

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PJGZ-5912-BTWQ 65 Knock Road, Belfast, Northern Ireland, BT5 6LDContact email

Other public bodies

  • CPD - Supplies and Services DivisionBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure