Iken Cloud Legal Case Management and Time Recording and associated services

Official notice

Authority: South Yorkshire Mayoral Combined Authority (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE)

Awarded value£123,190published contract · exc. VAT

Awarded 26 Mar 2026no call for competition

Awarded to Iken Business Limited

What is being bought

Published requirement description

51 Iken Cloud User licence subscriptions
33.5 days of Iken onboarding and training services for 51 users as outlined in

the written proposal made to the Buyer in the document entitled "Iken Cloud Legal Case Management and Time Recording"

CPV: System and support services

The lotProcurement structure

single lot · no lot value published

Lot #1Case and document management: Overview/FeaturesAwarded

Case and document management: Overview/Features

Manage documentation and communication via your Microsoft 365 accounts
Save time with the smart production of documents and emails in context and automatically indexed
Workflow design and implementation to manage and improve processes
Extensive and well-presented management reporting suite
Advanced document bundling integration
Accurately track hours with integrated real-time and retrospective time recording
Alerts, diary, and task management
Thumb through documents and files with Iken Cloud's previewing pane
Powerful search functionality across individual cases and contacts through to document level
An intuitive and accessible user interface
Contact and stakeholder management
Manage and configure user roles, allowable tasks, workflows and template libraries with the advanced Super User area

Delivery: Yorkshire & Humber

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 15 Apr 2026, 16:00 BST
Last source update: 15 Apr 2026, 16:00 BST
Authority reference: 0150-2025
FTS notice number: 2026/S 000-034368
Classification (CPV): System and support services
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-068366 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Call-off from G-Cloud 14 Framework Agreement (RM1557.14)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £123,1901 contract exc. VAT

Bids received 1

Contracts signed 1latest 26 Mar 2026

Awarded to	Value	Date	Status
Iken Business Limited	£123,190 †	—	Awarded

Contracts

Contract 034368-2026-1 · Iken Business Limited
Signed
26 Mar 2026
Value
£123,190
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

South Yorkshire Mayoral Combined Authority

Contracting authorityLocal CouncilRegional or local authorityPublic order and safety 11 Broad Street West, Sheffield, Yorkshire & Humber, S12BQContact name, email

Dispute resolution & review bodies

South Yorkshire PoliceReview body Sheffield

Bidders & participating suppliers

1 commercial party on the notice

Iken Business LimitedAwarded supplierGB-COH: 2776536 Bristol, UK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.