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Published 13 Oct 2025, 16:46 BST

Official UK procurement notice

In Cab Waste Management System

Official notice

Authority: Test Valley Borough Council (Local council)

GoodsOpen procedureAbove threshold
Sectors: Software Packages & ERP (48) Delivery: South East (UKJ3)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT
Submissions closed 7 Nov 2025
Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of an in-cab waste management system that allows multi-stream waste collections to be managed digitally as described in the specification.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£250,000
Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: South East
Extensions: 3 Years (with up to two 1 year extensions, five years in total)
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As described in the tender documents.

  • Technical & professional ability

    As described in the tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Core Functionality: Core Functionality 20%
  • Routing & Route Optimising: Routing & Route Optimising 10%
  • Reporting & Analytics: Reporting & Analytics 10%
  • Finance & Payments: Finance & Payments 10%
  • Implementation, Support & Maintenance: Implementation, Support & Maintenance 10%
  • IT Requirements & Data Protection: IT Requirements & Data Protection Pass/Fail
  • Cost: Cost 40%
Conditions of participation2
  • Economic & financial standing

    As described in the tender documents.

  • Technical & professional ability

    As described in the tender documents.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Oct 2025, 16:46 BST
Last source update
20 Jan 2026, 14:52 GMT
Award evaluation window
Submission end – 9 Dec 2025
Authority reference
ENV091
FTS notice number
2025/S 000-064937
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Software package and information systems
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-05aea9 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
7 Nov 2025, 12:00 GMT
Clarification deadline
31 Oct 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

13 Oct 2025 → 1 Apr 2026 · 6 dates
  1. Tender notice published378 days ago
    13 Oct 2025, 16:46 BST
  2. Clarification questions by360 days ago
    31 Oct 2025, 12:00 GMT
  3. Submission deadline353 days ago
    7 Nov 2025, 12:00 GMT
  4. Award decision expected by321 days ago
    9 Dec 2025, 23:59 GMT
  5. Latest notice published279 days ago
    20 Jan 2026, 14:52 GMT
  6. Contract starts209 days ago
    1 Apr 2026

Notice history

3 events · 2 releases on Find a Tender · since 13 Oct 2025
  1. Tender notice published
    13 Oct 2025, 16:46 BST
    UK4
  2. Procurement termination notice published
    20 Jan 2026, 14:52 GMT
    UK12
  3. Status changed to complete
    20 Jan 2026, 14:52 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—19 Jan 2026CancelledAfter completing a detailed evaluation of all the submissions, we have made the decision not to award at this time, to enable a retrospective view and reconsideration of all our requirements.

Contracting authority & participating public bodies

Test Valley Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNBR-9184-HTQT Beech Hurst, Weyhill Road,, Andover, South East, SP10 3AJContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender