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Published 1 Jul 2025, 08:49 BST

Official UK procurement notice

Incident Reporting and Risk Assessment System

Official notice

Authority: Weston College (Education)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Software Packages & ERP (48) Delivery: South West (UKK12)
Published estimate£75,000≈ £25k / year · £90,000 inc. VAT
Submissions closed 9 Dec 2025
Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2030 with extensions · starts 1 May 2026

What is being bought

Published requirement description

The successful provider will be required to provide Incident Reporting and Risk Assessment System to support Weston College Group health and safety, compliance, and risk management functions.

CPV: Database and operating software package · Industry specific software package · Miscellaneous software package and computer systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£75,000
Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 30 Apr 2030 with extensionsValue: £75,000 exc. VAT · £90,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: The contract will be awarded for a maximum 3 Year, with the potential to extend by a further year.
48100000 Industry specific software package48600000 Database and operating software package48900000 Miscellaneous software package and computer systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (8)
  • Innovation and added value: 10%
  • Account management: 10%
  • People and mobilisation: 10%
  • Service specific detail: 20%
  • Business continuity and Disaster planning: 10%
  • Presentation: 10%
  • Financial: 20%
  • Added & Social Value: 10%
Published award criteria (8)
  • Innovation and added value
  • Account management
  • People and mobilisation
  • Service specific detail
  • Financial
  • Added & Social Value
  • Business continuity and Disaster planning
  • Presentation
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Jul 2025, 08:49 BST
Last source update
4 Nov 2025, 16:31 GMT
Authority reference
WCPR-188
FTS notice number
2025/S 000-071011
Latest notice
Tender notice (UK4)
Classification (CPV)
Database and operating software packageIndustry specific software packageMiscellaneous software package and computer systems
Delivery area
South West (UKK12)
Official registry OCID
ocds-h6vhtk-05565b Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
9 Dec 2025, 12:00 GMT
Clarification deadline
2 Dec 2025, 12:00 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Bidders are advised that a tender shall only be considered when;

  1. all requirements of the tender documentation are completed and returned.
  2. it is submitted back to Weston College Group via email to WCGTender@weston.ac.uk.

Timeline

1 Jul 2025 → 1 May 2026 · 6 dates
  1. Planning notice published
    1 Jul 2025, 08:49 BST
  2. Market engagement388 days ago
    3 Oct 2025, 23:59 BST

    Supplier Engagement Activities

    • Register interest via college procurement channels
    • Participate in a supplier engagement session (virtual or in-person).
    • Respond to requests for Information (RFI) or questionnaires.
  3. Tender notice published356 days ago
    4 Nov 2025, 16:31 GMT
  4. Clarification questions by329 days ago
    2 Dec 2025, 12:00 GMT
  5. Submission deadline322 days ago
    9 Dec 2025, 12:00 GMT
  6. Contract starts179 days ago
    1 May 2026, 00:00 BST

Notice history

7 events · 4 releases on Find a Tender · since 1 Jul 2025
  1. Preliminary market engagement notice published
    1 Jul 2025, 08:49 BST
    UK2
  2. Preliminary market engagement notice published
    2 Jul 2025, 16:35 BST
    UK2
  3. Preliminary market engagement notice published
    1 Oct 2025, 10:00 BST
    UK2
  4. Tender notice published
    4 Nov 2025, 16:31 GMT
    UK4
  5. Status changed to active
    4 Nov 2025, 16:31 GMT
  6. Procurement method changed
    4 Nov 2025, 16:31 GMT
  7. Deadline published: 9 Dec 2025, 12:00 GMT
    4 Nov 2025, 16:31 GMT
Routine re-releases (4)
  • 2025-07: 1 release · 1 Jul 2025

Contracting authority & participating public bodies

Weston College

Contracting authorityPublic authority - sub-central government GB-PPON: PDXW-8796-BVPP · GB-UKPRN: 10007459 Knightstone Road, Weston-super-Mare, South West, BS23 2ALContact email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure