Incident Reporting & Auditing Solution

Authority: The North Yorkshire Council (Local council)

ServicesAbove thresholdSME suitableVCSE suitable

Sectors: Security, fire-fighting, police and defence equipment (35)Software Packages & ERP (48)IT Services & Software (72) Delivery: Yorkshire & Humber (UKE2)

Planned pipeline value£360,000pipeline notice, not a live tender

Tender notice expected 15 Dec 2025from the planned procurement notice

Contract term 4 yrsends 21 May 2030 · starts 21 May 2026

What is being bought

Published requirement description

North Yorkshire Council (the Authority) is requesting information from suppliers to help determine the scope and feasibility of its requirement, to understand and explore the range of potential solutions available in the market, and to assist with drafting a potential future tender specification for a comprehensive accident/incident reporting and investigation, and an audit and inspection and action logging system solution that can analyse safety performance across a large organisation. This process will also assist the Authority in identifying the budget required to help deliver such a system.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems · Surveillance and security systems and devices

The lotProcurement structure

single lot · no lot value published

Lot #1Planned 4 yrsSMEVCSE

Contract period: 21 May 2026 – 21 May 2030 (4 yrs)

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

35120000 Surveillance and security systems and devices 48000000 Software package and information systems 72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 25 Sept 2025, 13:00 BST
Last source update: 25 Sept 2025, 13:00 BST
Authority reference: 532-NYC-RS
FTS notice number: 2025/S 000-059673
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): IT services: consulting, software development, Internet and supportSoftware package and information systemsSurveillance and security systems and devices
Delivery area: Yorkshire & Humber (UKE2)
Official registry OCID: ocds-h6vhtk-05a20c Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

25 Sept 2025 → 21 May 2026 · 4 dates

Planning notice published397 days ago
25 Sept 2025, 13:00 BST
Market engagement375 days ago
18 Oct 2025, 00:59 BST
uk.eu-supply.com/app/rfq/rwlentrance_… ↗ Request for Information closes: 17th October at 12 noon 2025.
Tender notice expected316 days ago
15 Dec 2025, 23:59 GMT
Contract starts160 days ago
21 May 2026

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
25 Sept 2025, 13:00 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

The North Yorkshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXY-8263-XCNL County Hall, Racecourse Lane,, Northallerton, Yorkshire & Humber, DL7 8ADContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender25 Sept 2025, 13:00 BST