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Published 1 Jul 2025, 08:41 BST

Official UK procurement notice

Incident Reporting Software · UK public procurement notice

Official notice

Authority: Weston College (Education)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Software Packages & ERP (48) Delivery: South West (UKK12)
Planned pipeline value£75,000pipeline notice, not a live tender
Tender notice expected 1 Nov 2025from the planned procurement notice
Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2030 with extensions · starts 1 May 2026

What is being bought

Published requirement description

To inform the market of a forthcoming procurement and to invite suppliers to participate in preliminary market engagement activities. The aim is to gather insights and feedback to help shape the specification and procurement approach for an Incident Reporting System with an integrated Risk Assessment Module for Weston College Group, with delivery and implementation scheduled for the 2026/27 academic year (by the end of August 2026).

CPV: Database and operating software package · Industry specific software package · Miscellaneous software package and computer systems

The lotProcurement structure

single lot · value published
Lot #1PlannedRenewal 3 yrsSMEPublished value£75,000
Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 30 Apr 2030 with extensionsValue: £75,000 exc. VAT · £90,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: The contract will commence on 01/05/2026 for a term of 3 years + 1 year.
48100000 Industry specific software package48600000 Database and operating software package48900000 Miscellaneous software package and computer systems

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Jul 2025, 08:41 BST
Last source update
1 Oct 2025, 09:58 BST
Authority reference
WCPR-188
FTS notice number
2025/S 000-061152
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Database and operating software packageIndustry specific software packageMiscellaneous software package and computer systems
Delivery area
South West (UKK12)
Official registry OCID
ocds-h6vhtk-05565a Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
28 Feb 2026, 12:00 GMT
Clarification deadline
31 Jan 2026, 12:00 GMT
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

All enquiries relating to this tender process must be forwarded in writing via WCGTender@weston.ac.uk.

Completed ITT documents must be returned via email to WCGTender@weston.ac.uk by (tbc). Late submissions or submissions sent, or copied, to any other address will not be considered.

Timeline

1 Jul 2025 → 1 May 2026 · 6 dates
  1. Planning notice published
    1 Jul 2025, 08:41 BST
  2. Latest notice published390 days ago
    1 Oct 2025, 09:58 BST
  3. Tender notice expected359 days ago
    1 Nov 2025, 23:59 GMT
  4. Clarification questions by268 days ago
    31 Jan 2026, 12:00 GMT
  5. Submission deadline240 days ago
    28 Feb 2026, 12:00 GMT
  6. Contract starts179 days ago
    1 May 2026, 00:00 BST

Notice history

4 events · 4 releases on Find a Tender · since 1 Jul 2025
  1. Planned procurement notice published
    1 Jul 2025, 08:41 BST
    UK3
  2. Planned procurement notice published
    1 Jul 2025, 08:50 BST
    UK3
  3. Planned procurement notice published
    2 Jul 2025, 16:34 BST
    UK3
  4. Planned procurement notice published
    1 Oct 2025, 09:58 BST
    UK3
Routine re-releases (4)
  • 2025-07: 1 release · 1 Jul 2025

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Weston College

Contracting authorityPublic authority - sub-central government GB-PPON: PDXW-8796-BVPP · GB-UKPRN: 10007459 Knightstone Road, Weston-super-Mare, South West, BS23 2ALContact email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure