Official UK procurement notice
Independent Visitors RMBC Residential Provision - Regulation 44
Authority: Rotherham Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionThe Council requires a single provider to deliver Independent Visitor (Regulation 44 Officer) services, which include both announced and unannounced visits to Rotherham's Children's Homes in accordance with Ofsted regulations. During these visits, the independent person must assess the quality of care, interact with the children and staff, and review the home's records. They will then produce a report detailing their findings and recommendations to enhance the home's operations and ensure compliance with Ofsted regulations. This service must be provided at least once a month, with accurate, evidence-based reports to help improve the quality of residential homes for children.
There are currently 7 homes that are fully operational and a further 5 which have been approved and will form part of the scope for this contract. The provider is required to attend all homes specified for this contract when requested by the Council, therefore it is an expectation that the provider will deliver up to 144 reports expected on an annual basis 576 reports for the full duration of the contract for the maximum of 12 homes.
CPV: Welfare services for children and young people
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£155,520
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The award criteria will be allocated as follows: Quality: 50% Price: 30% Social Value: 20% Full details are included within the tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Dec 2025, 13:59 GMT
- Last source update
- 26 May 2026, 15:49 BST
- Authority reference
23-247- FTS notice number
2025/S 000-082922- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f5c5Find a Tender
How it was run
Official notice- Submission deadline
- 23 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
All tenders to be submitted via YORtender (Mercell CTM)
Bidders can register at the following link free of charge and download the tender documentation uk.eu-supply.com/login.asp ↗
Bidders are advised to search for YORTENDER REF: 86503 to identify the project
All responses in relation to the Social Value element of the tender must be made via the Social Value Portal
Full details about how to submit tender responses is contained in the tender documentation.
Timeline
15 Dec 2025 → 26 May 2026 · 4 dates- Tender notice published317 days ago15 Dec 2025, 13:59 GMT
- Submission deadline278 days ago23 Jan 2026, 12:00 GMT
- Contract starts237 days ago6 Mar 2026
- Latest notice published155 days ago26 May 2026, 15:49 BST
Notice history
7 events · 4 releases on Find a Tender · since 15 Dec 2025- Tender notice published15 Dec 2025, 13:59 GMTUK4
- Tender notice published12 Jan 2026, 14:56 GMTUK4
- Deadline moved to 23 Jan 2026, 12:00 GMT12 Jan 2026, 14:56 GMT+7 days · was 16 Jan 2026, 10:00 GMT
- Contract award notice published7 Apr 2026, 14:14 BSTUK6
- Status changed to complete7 Apr 2026, 14:14 BST
- Contract signature expected22 Apr 2026, 23:59 BSTscheduled
- Contract details notice published26 May 2026, 15:49 BSTUK7
Routine re-releases (4)
- 2025-12: 1 release · 15 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| THE NATIONAL YOUTH ADVOCACY SERVICESME23 Apr 2026 – 22 Apr 2030Options: There are currently 7 homes that are fully operational and a further 5 which have been approved and will form part of the scope for this contract. The provider is required to attend all homes specified for this contract when requested by the Council, therefore it is an expectation that the provider will deliver up to 144 reports expected on an annual basis 576 reports for the full duration of the contract for the maximum of 12 homes. The price submitted by the bidder will be fixed and firm for the full duration of the contract. The actual dates for mobilisation of the further 5 homes are unknown at present but envisaged to take place during 2026 subject to Ofsted registration approvals. When each new home is ready a contract modification approval report will be required to progress a contract change (this is a permitted change in line with the contract terms), this will then be reflected in a contract variation document to document the change and dates for action required by the successful provider. | £155,520 inc. VAT | 7 Apr 2026 | Awarded |
Contracts
Contract 1 · THE NATIONAL YOUTH ADVOCACY SERVICESME
- Signed
- 6 May 2026
- Value
- £155,520
- Period
- 6 May 2026 – 5 May 2030
- Status
- active
- Options
- There are currently 7 homes that are fully operational and a further 5 which have been approved and will form part of the scope for this contract. The provider is required to attend all homes specified for this contract when requested by the Council, therefore it is an expectation that the provider will deliver up to 144 reports expected on an annual basis 576 reports for the full duration of the contract for the maximum of 12 homes. The price submitted by the bidder will be fixed and firm for the full duration of the contract. The actual dates for mobilisation of the further 5 homes are unknown at present but envisaged to take place during 2026 subject to Ofsted registration approvals. When each new home is ready a contract modification approval report will be required to progress a contract change (this is a permitted change in line with the contract terms), this will then be reflected in a contract variation document to document the change and dates for action required by the successful provider.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 3 at stage one | 1 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- THE NATIONAL YOUTH ADVOCACY SERVICEAwarded supplier
- THE NATIONAL YOUTH ADVOCACY SERVICEAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender