Official UK procurement notice
Installation, Repairs and Maintenance of Door Entry Systems
Authority: Lancaster City Council (Local council)
What is being bought
Published requirement descriptionLancaster City Council seeks a qualified contractor to deliver maintenance and responsive repairs for intercom systems across 129 communal blocks (853 flats). The contract includes six-monthly inspections, emergency call-out cover, real-time reporting, and coordination with residents. Responsibilities cover intercom fascia, door entry systems, fireman’s switch testing, and spare parts management. Contractors must meet set response times, maintain certifications, and comply with all health and safety regulations. Quality assurance, inventory control, and data privacy compliance are essential. The ability to perform minor security and structural repairs to access points is desirable. Performance will be regularly monitored, and innovation is encouraged.
CPV: Installation services of electricity distribution and control equipment · Intercom equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£80,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Below Threshold Evaluation
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 12:24 BST
- Last source update
- 24 Jul 2025, 12:24 BST
- Authority reference
DN781604- FTS notice number
2025/S 000-042718- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-056558Find a Tender
How it was run
Official notice- Requests to participate (first stage)
- 21 Aug 2025, 12:00 BST
- Submission deadline
- 21 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
In order to provide unrestricted, full, direct and free of charge access to the tender documents the Authority is providing the documents in the opportunities area of the ProContract North eTendering portal at Welcome to ProContract procontract.due-north.com/Home/About ↗
In order to view the documents and submit a response applicants must be registered as suppliers on ProContract. Applicants should then express an interest in the opportunity and download the word documents for completion and submission.
Timeline
24 Jul 2025 → 1 Oct 2025 · 3 dates- Tender notice published24 Jul 2025, 12:24 BST
- Submission deadline21 Aug 2025, 12:00 BST
- Contract starts392 days ago1 Oct 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Jul 2025, 12:24 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender