Integrated HR and Payroll System for the National Gallery

Official notice

Authority: The National Gallery

ServicesOpen procedure

Sectors: Business Services & Consultancy (79) Delivery: London (UKI32)

Published estimate£400,000≈ £100k / year

Submissions closed 14 Feb 2022

Contract term 4 yrsends 30 Sept 2026 · extension options published · starts 1 Oct 2022

What is being bought

Published requirement description

Provision of integrated HR and Payroll system, compliant with government requirements for connection with public sector pension scheme

Recurrence: on expiry

CPV: Personnel and payroll services

The lotProcurement structure

single lot · value published

Lot #1The Gallery requires a HR and payroll system requiring no bespoke software…Renewal 4 yrsPublished value£4,000,000

The Gallery requires a HR and payroll system requiring no bespoke software development, however, modifications such as logos, organisation charts, reports and calculations should all be possible within existing functionality of the software selected.

Contract period: 1 Oct 2022 – 30 Sept 2026 (4 yrs)

Delivery: London · Westminster

Extensions: options to extend for two period of 24 months each, for maximum contract period of 8 years · on expiryVariant bids: not allowed

79631000 Personnel and payroll services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Closed
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · on expiry
First published: 14 Jan 2022, 14:15 GMT
Last source update: 14 Jan 2022, 14:15 GMT
Award evaluation window: 14 Feb 2022 – …
FTS notice number: 2022/S 000-001189
Classification (CPV): Personnel and payroll services
Delivery area: London (UKI32)
Official registry OCID: ocds-h6vhtk-030b3d Find a Tender

Contract terms

Electronic trading: e-invoicing allowed

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-and-payroll-services./QS48699K6G To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/QS48699K6G GO Reference: GO-2022114-PRO-19501178

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 14 Feb 2022, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 14 Feb 2022, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-title/QS4… ↗

Timeline

14 Jan 2022 → 1 Oct 2022 · 4 dates

Notice published
14 Jan 2022, 14:15 GMT
Submission deadline
14 Feb 2022, 12:00 GMT
Bids opened
14 Feb 2022, 12:00 GMT
Contract starts
1 Oct 2022, 00:00 BST

Contracting authority & participating public bodies

The National Gallery

Contracting authorityBody governed by public lawRecreation, culture and religion Trafalgar Square, Trafalgar Square, London, London, WC2N 5DNContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria