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Published 16 Sept 2026, 14:10 BST

Official UK procurement notice

Invitation to Tender: 26078 Library Services Engage, Design and Fit out Contract - East Barnwell, Darwin Green, Whittlesey

Official notice

Authority: Cambridgeshire County Council (Local council)

3 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: East of England (UKH12)
Published estimate£270,000total for 3 lots · £324,000 inc. VAT
Submissions closed 26 Oct 2026
Lots 3see the lot list below
Contract term Varies by lotfirst lot 6 mo from 1 Dec 2026 · see each lot

What is being bought3 lots · detail below

Published requirement description

The Library service operates thirty-three (33) locations around the county of Cambridgeshire, excluding Peterborough region who have different arrangements. The locations provide the traditional library services, but the services are evolving to become more of a local community centre providing places to study, or hold events, or talks. Many of the locations act as a ‘warm and cool spaces’, and are used by other County services to meet and discuss issues with residents about such services.

This contract is to instruct suitable and sufficient bidder(s) who are able to engage with the Library team, and other stakeholders to understand the needs and intended outcome of the redevelopment of each of the library sites, and create designs which the successful bidder(s) can deliver.

This contract will include the design and fit out of East Barnwell, Darwin Green, and Whittlesey.

The key part of this contract is the engagement with the Library team to create final design options and approaches covering furniture, way points and signage etc…for each library site

The Authority proposes to award up to three separate contracts, and enter into three (3) separate contracts (one for each library site).

East Barnwell is expected to be the first project ,and it is anticipated to commence on 1st December2026.

Each contract will have its own contract duration agreed following contract award, anticipated to be six (6) months, and each will continue for a period of six (6) months unless terminated in accordance with the Conditions of Contract.

Bidders can bid for multiple lots, and may be awarded multiple lots.

Each contract will have its own contract duration agreed following contract award, anticipated to be six (6) months, and each will continue for a period of six (6) months unless terminated in accordance with the Conditions of Contract.

Bidders can access this opportunity by going to our Etendering system - Intend

sell2.in-tend.co.uk/cambridgeshire/home ↗

Bidders is not already registered on the Cambridgeshire's Intend system will need to register before accessing the opportunity.

CPV: Furniture design services · Interior design services · Library equipment · Library furniture · Library services · Specialty design services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£270,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1East BarnwellRenewal 6 moSMEVCSEPublished value£60,000

To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture, fittings

Contract period: 1 Dec 2026 – 31 May 2027 (6 mo) · up to 30 Nov 2027 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
Extensions: there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over. · there is an option to extend for up to 6 months a defect period for up to 12 months following completion of project and handover, separate from the extension.
39155000 Library furniture39155100 Library equipment79930000 Specialty design services79932000 Interior design services79934000 Furniture design services92511000 Library services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

Lot #2Darwin GreenRenewal 7 moSMEVCSEPublished value£150,000

To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture, fittings etc...

Contract period: 1 Feb 2027 – 31 Aug 2027 (7 mo) · up to 29 Feb 2028 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
Extensions: there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over. · a 6 month extension could be applied. a defect period of up to 12 months will be undertaken following the completion and handover of the project separate to the extension.
39155000 Library furniture39155100 Library equipment79930000 Specialty design services79932000 Interior design services79934000 Furniture design services92511000 Library services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

Lot #3WhittleseyRenewal 7 moSMEVCSEPublished value£60,000

To Engage with the library services and key stakeholders to understand the requirements, provide suitable and agreed final design for the library and then deliver on that design, supplying the furniture.

Contract period: 1 Feb 2027 – 31 Aug 2027 (7 mo) · up to 29 Feb 2028 with extensionsValue: £60,000 exc. VAT · £72,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
Extensions: there is the option to extend for each of the Lot by an additional six (6) months A defects period of up to twelve (12) months will apply to each of the lots once the project has been completed and handed over. · there is a 6 month option to extension a defects period of 12 months which will start following the completion and handover of the project.
39155000 Library furniture39155100 Library equipment79930000 Specialty design services79932000 Interior design services79934000 Furniture design services92511000 Library services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation · identical on every lot2
  • Economic & financial standing

    As stated in the tender documents

  • Technical & professional ability

    As stated in the tender documents

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2026, 14:10 BST
Last source update
16 Sept 2026, 14:10 BST
Award evaluation window
Submission end – 16 Nov 2026
Authority reference
26078
FTS notice number
2026/S 000-087799
Latest notice
Tender notice (UK4)
Classification (CPV)
Furniture design servicesInterior design servicesLibrary equipmentLibrary furnitureLibrary servicesSpecialty design services
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-06fb38 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
26 Oct 2026, 12:00 GMT
Clarification deadline
26 Oct 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
  1. Visit sell2.in-tend.co.uk/cambridgeshire/home ↗ to access the In-Tend supplier portal;
  2. Register/log-in and access the Cambridgeshire County Council company portal;
  3. Search for current tender opportunities - this procurement is named 26078 Library Service Engage, Design and Fit Out - East Barnwell, Darwin Green, Whittlesey

Timeline

16 Sept 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published42 days ago
    16 Sept 2026, 14:10 BST
  2. Clarification questions by2 days ago
    26 Oct 2026, 12:00 GMT
  3. Submission deadline2 days ago
    26 Oct 2026, 12:00 GMT
  4. Today
    29 Oct 2026
  5. Award decision expected byin 18 days
    16 Nov 2026, 23:59 GMT
  6. Contract startsin 32 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    16 Sept 2026, 14:10 BST
    UK4

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVB-3262-VGVJ New Shire Hall Emery Crescent Enterprise Campus,, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specifications1. Visit https://sell2.in-tend.co.uk/cambridgeshire/home to access the In-Tend supplier portal; 2. Register/log-in and access the Cambridgeshire County Council company portal; 3. Search for current tender opportunities - this procurement is named 26078 Library Service Engage, D…

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender