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Published 25 Feb 2022, 14:41 GMT

Official UK procurement notice

INVITATION TO TENDER FOR FIRE ALARM AND SUNDRIES MAINTENANCE AND REPAIRS TO UNIVERSITY OF ABERDEEN

Official notice

Authority: University of Aberdeen (Education)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM50)
Awarded value£400,000published contract · exc. VAT
Submissions closed 28 Mar 2022awarded 17 Jun 2022
Awarded to IRN SECURITY LTD

What is being bought

Published requirement description

Award of contract for an effective inspection, testing, planned maintenance and reactive repair service for all types of Fire Alarm and Related equipment at the University of Aberdeen. The contract is to supply all spare parts required to service, maintain and repair, if necessary, this equipment, and all labour and materials for this contract to the satisfaction of the Director of Estates and/or their representative.

The intention of this contract is to ensure that all equipment operate safely, efficiently and in accordance with all relevant legislation and to the manufacturer’s specification.

CPV: System maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: We anticipate the contract to be for a period of 2 years with the option to extend for 2 further periods, each of 12 months, subject to satisfactory performance and mutual agreement.Variant bids: not allowed
50324100 System maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (6)
  • Contract Management: 5%
  • Business Processes & Business Continuity: 5%
  • Quality Assurance/Continuous Improvement/Innovation: 13%
  • Personnel: 27%
  • Service Delivery: 30%
  • price: 20%
Published award criteria (6)
  • Contract Management: 5
  • Business Processes & Business Continuity: 5
  • Quality Assurance/Continuous Improvement/Innovation: 13
  • Personnel: 27
  • Service Delivery: 30
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Feb 2022, 14:41 GMT
Last source update
22 Jun 2022, 15:41 BST
Award evaluation window
28 Mar 2022 – …
Authority reference
AU21/66
FTS notice number
2022/S 000-017082
Classification (CPV)
System maintenance services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-031b5b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:697900)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
28 Mar 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
28 Mar 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

28 Mar 2022 → 22 Jun 2022 · 3 dates
  1. Submission deadline
    28 Mar 2022, 12:00 BST
  2. Bids opened
    28 Mar 2022, 12:00 BST
  3. Notice published
    22 Jun 2022, 15:41 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Jun 2022, 15:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £400,0001 contract exc. VAT
Bids received 65 from SMEs
Contracts signed 1latest 17 Jun 2022
Awarded toValueDateStatus
IRN SECURITY LTDSME£400,000 †—Awarded

Contracts

  • Contract 017082-2022-AU21/66-1 · IRN SECURITY LTDSME

    Signed
    17 Jun 2022
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad5——

Contracting authority & participating public bodies

University of Aberdeen

Contracting authorityEducationBody governed by public lawEducation University Office, King's College, Aberdeen, Scotland, AB24 3FXContact email Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff CourtReview body Aberdeen

Bidders & participating suppliers

1 commercial party on the notice
  • IRN SECURITY LTDAwarded supplier 40 Longman Drive, 20 Longman Road, Inverness, Scotland, IV1 1SU

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria