Official UK procurement notice
IPRFQ03/25-01 HVAC Replacement · UK public procurement notice
Authority: Leicestershire County Council, trading as ESPO (Local council)
What is being bought
Published requirement descriptionESPO conducted a procurement exercise (UK4 Tender Notice: 2025/S 000-033964; Procurement identifier (OCID): ocds-h6vhtk-054399) seeking replacement of the existing Heating, Ventilation and Air Condition (HVAC) System on the 1st and 2nd floor of the ESPO building, Leicester (Grove Park, Enderby).
CPV: Electrical installation work of heating and other electrical building-equipment · HVAC packages
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£90,000
- Condition of participation
Refer to Request for Quotation documents for conditions of participation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Condition of participation
Refer to Request for Quotation documents for conditions of participation.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jun 2025, 13:34 BST
- Last source update
- 19 Sept 2025, 10:59 BST
- Authority reference
IPRFQ03/25-01- FTS notice number
2025/S 000-030244- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054399Find a Tender
How it was run
Official notice- Submission deadline
- 27 Jun 2025, 12:00 BST
- Clarification deadline
- 12 Jun 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Please refer to all instructions captured via www.eastmidstenders.org ↗.
Timeline
5 Jun 2025 → 19 Sept 2025 · 5 dates- Tender notice published5 Jun 2025, 13:34 BST
- Clarification questions by12 Jun 2025, 17:00 BST
- Submission deadline27 Jun 2025, 12:00 BST
- Contract starts8 Aug 2025, 00:00 BST
- Latest notice published19 Sept 2025, 10:59 BST
Notice history
5 events · 3 releases on Find a Tender · since 5 Jun 2025- Tender notice published5 Jun 2025, 13:34 BSTUK4
- Tender notice published20 Jun 2025, 10:18 BSTUK4
- Deadline moved to 27 Jun 2025, 12:00 BST20 Jun 2025, 10:18 BST+7 days · was 20 Jun 2025, 12:00 BST
- Contract details notice published19 Sept 2025, 10:59 BSTUK7
- Status changed to complete19 Sept 2025, 10:59 BST
Published amendments (1)
Deadline for submission of tenders has been extended until 12:00 noon on Friday 27 June 2025.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| William Freer LtdSME | £67,500 inc. VAT † | — | Awarded |
Contracts
IPRFQ03/25-01 HVAC Replacement · William Freer LtdSME
- Signed
- 7 Aug 2025
- Value
- £67,500 inc. VAT
- Period
- 27 Oct 2025 – 5 Dec 2025
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- WILLIAM FREER LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications To quote: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity 'IPRFQ03/25-01' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest; (e) Download the Request for Quotation doc…
- Technical specifications Please refer to the Request for Quotation documentation (see above for further details including summary instructions on how to access these).
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender