Official UK procurement notice
IRM24/7697 The Supply of HVAC Spares
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionBabcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") - has under consideration a 3-year Framework Agreement for The Supply of HVAC Spares.
CPV codes applicable to this contract are:
42512500 - Parts of air-conditioning machines
This Framework Agreement includes 69 items identified as being in scope.
The contract value : £700,000.00
All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards.
All items must be supplied compliant to the MPN on CSIS where drawings do not exist.
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award.
The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance.
The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender.
No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing
Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ).
The PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion.
Contract name: IRM24/7697
Risk Assessment Ref: RAR-250729B11
Cyber Risk Profile: N/A
- How the procedure runs: The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process: The Procurement Specific Questionnaire (PSQ) Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation. Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage. Invitation to Tender (ITT) Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender. Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers. Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process. Evaluation and Award Criteria Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider: Pricing and supply details for the items as specified in the tender. Responses to the Technical Capability Questions: -Supply Chain Management - Contract Coverage - Controlling Lead Times - Managing Availability - Delivery Excellence - Counterfeit Management - Obsolescence Babcock Land Defence Limited reserve the right to add further items of a similar nature to the Framework Agreement post award, following Request for Quotations (RFQ).
CPV: Parts of air-conditioning machines
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers
- Framework period
- 3 yrs from 12 Jan 2026
Published description of the framework
Prices must be Firm for the first 12 Months with a Variation of Price clause being applied for Years 2 to 3.
As this is a Single Operator Framework Agreement no further selection process for the award of contracts is applicable.
The lotProcurement structure
single lot · value publishedLot #1CancelledPublished value£700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Capability: 35%
- Comercial: 65%
Published award criteria (2)
- Comercial
- Technical Capability
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “IRM24/7697 The Supply of HVAC Spares” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Defence & security
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Sept 2025, 13:48 BST
- Last source update
- 13 Feb 2026, 13:25 GMT
- Award evaluation window
- Submission end – 12 Jan 2026
- FTS notice number
2025/S 000-053540- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05932bFind a Tender
- How it runs
The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process:
The Procurement Specific Questionnaire (PSQ)
Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation.
Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage.
Invitation to Tender (ITT)
Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender.
Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers.
Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process.
Evaluation and Award Criteria
Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider:
Pricing and supply details for the items as specified in the tender.
Responses to the Technical Capability Questions:
-Supply Chain Management
- Contract Coverage
- Controlling Lead Times
- Managing Availability
- Delivery Excellence
- Counterfeit Management
- Obsolescence
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the
Framework Agreement post award, following Request for Quotations (RFQ).
How it was run
Official notice- Requests to participate (first stage)
- 3 Oct 2025, 16:00 BST
- Appointment period ends
- 3 Oct 2025, 16:00 BST
- Clarification deadline
- 15 Sept 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender must be submitted electronically via the Defence Sourcing Portal (DSP) by date and time. The Authority reserves the right to reject any Tender received after the stated date and time.
Hard copy, paper or delivered digital Tenders (e.g. email, DVD) at OFFICIAL SENSITIVE classification are no longer required and will not be accepted by the Authority.
Tenderers are required to submit an electronic online Tender in response to ITT IRM24/7697
Timeline
3 Sept 2025 → 13 Feb 2026 · 6 dates- Tender notice published3 Sept 2025, 13:48 BST
- Clarification questions by15 Sept 2025, 16:00 BST
- Admission / appointment period ends389 days ago · period end, not a bid countdown3 Oct 2025, 16:00 BST
- Contract starts289 days ago12 Jan 2026
- Award decision expected by288 days ago12 Jan 2026, 23:59 GMT
- Latest notice published256 days ago13 Feb 2026, 13:25 GMT
Notice history
3 events · 2 releases on Find a Tender · since 3 Sept 2025- Tender notice published3 Sept 2025, 13:48 BSTUK4
- Procurement termination notice published13 Feb 2026, 13:25 GMTUK12
- Status changed to cancelled13 Feb 2026, 13:25 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 13 Feb 2026 | CancelledThe competitive tender procedure for IRM24/7697 The Supply of HVAC Spares conducted under the Procurement Act 2023. Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") has decided to terminate this procurement procedure and will not be proceeding to contract award. This decision has been taken because all submitted tenders were found to be non-compliant with the requirements of the procurement document. As a result, the Babcock Land Defence Limited is unable to proceed with the award of a contract under this procedure. The Authority may proceed to re-publish this opportunity at a future date. Further information will be shared in due course. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender