Find a TenderClosed
Published 30 Jan 2023, 18:03 GMT

Official UK procurement notice

ITT300 Appointment of Creative Agency

Official notice

Authority: University of Northampton (Education)

ServicesRestricted procedure
Published estimate£300,000exc. VAT
Submissions closed 1 Mar 2023

What is being bought

Published requirement description

The University is looking to contract a Creative Agency to create a 49-month unique creative strategy and campaign, not derivative of UK HE advertising campaigns. The opportunity will run across three and a half recruitment cycles 2024 (mid cycle campaign) 2025, 2026 and 2027. The core objective is to promote and raise awareness, increasing year on year applications to the across multiple touchpoints which will include creative advertising assets across various channels, a video content strategy, prospectus, and assets throughout the recruitment cycle to include print, media and event materials. The core objective of the produced materials will be to drive visitors to the University website. Contract value is estimated at £300,000. The contract shall be for a period of 49 months (7/2023 - 8/2027) with the possibility entirely at the University's discretion for up to an 18 month extension at a value of £100,000.

CPV: Specialty design services

The lotProcurement structure

single lot · value published
Lot #1The University of Northampton is looking to contract a Creative Agency to create a…RenewalPublished value£300,000

The University of Northampton is looking to contract a Creative Agency to create a 49-month creative strategy and campaign. We are seeking a campaign that is unique to UON and is not derivative of UK HE advertising campaigns. The contract opportunity will run across three and a half recruitment cycles 2024 (mid cycle campaign) 2025, 2026 and 2027. The core objective is to drive visitors to the University website to register to visit for a campus open day, where they can find out more about courses, the university campus, the town of Northampton and the benefits and opportunities of studying with us. The core resulting objective is to increase brand awareness and increase year-on-year applications and recruitment of students across Undergraduate and Postgraduate courses. The campaign will primarily be aimed at Home Students (those located within the United Kingdom), however some elements may be picked up and developed further by our International Team. Should this incur any work for the successful agency this will fall outside this contract's value. Until August 2022 we worked on a campaign that has been very different to the traditional, HE approaches focussing on what the youth market engages with rather than what traditionally the sector believes they will engage with. The UON Marketing Team are seeking a creative agency who can develop an overarching strategy across all touchpoints that creatively evolves during the contract period to develop the campaign and take it to the next level. We are looking for a brand campaign that will resonate with a predominantly youth audience but can also be tailored to target other key audiences such as those looking to study a Postgraduate qualification, returners to education and parents and influencers. We feel that we are in a strong position from a brand awareness perspective and want our future strategy to build upon this success. The campaign strategy should encompass all campaign touchpoints and demonstrate messaging and visual development throughout the cycle across the duration of the campaign period. For the strategy we would expect the agency to use University supplied data, alongside sector and audience insights to develop the campaign, this should be a continuous process as insights and data may change throughout the contract period. We would expect the agency to have a clear understanding of the target audiences and application touchpoints which need to be reflected in all messaging and imagery used. The strategy and campaign messaging will need to work across multiple channels which will include advertising assets, a video content strategy to include deliverables ,on campus open day visuals, Exhibition materials, Prospectus and other communications such as direct mail and event handouts. For our advertising this will include display and social channel assets, a commercial/ video content which will be used across including VOD, YouTube and audio content which can be across radio and audio platforms. All content produced will need to be targeted to the audience which will include undergraduate and postgraduate targeting. The contracted creative agency should offer strong account management skills and work closely with the UON Marketing Team. This should include clear communication and the ability to manage multiple projects whilst working to a supplied media schedule to ensure all deadlines are met whilst ensuring that budget allocation and spend is monitored. Contract value £300,000. The contract shall be for a period of 49 months (July 2023 – August 2027) with the possibility entirely at the University’s discretion for up to an 18 month extension at a value of £100,000. Additional information: Tender is published on in-tendhost.co.uk/universityofnorthamp… ↗. Please register your organisation, once registration is accepted you can access the tender documents.Contract value in II.1.5 and II.2.6 is an estimate of £300000 for the initial contract length.The University envisages entering a 49 month contract with the option to extend the contract up to a further 18 months.

Delivery: East Midlands
Extensions: Possibility entirely at the University’s discretion for up to an 18 month extension.Second stage: 5–6 candidates invited to tenderVariant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
30 Jan 2023, 18:03 GMT
Last source update
30 Jan 2023, 18:03 GMT
Authority reference
ITT300
FTS notice number
2023/S 000-002850
Classification (CPV)
Specialty design services
Delivery area
East Midlands (UKF24)
Official registry OCID
ocds-h6vhtk-03a145 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

The Procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by the Public Contracts Regulations 2015.

Publisher note: The University reserves the right to cancel or amend this procurement at any stage and to not award the contract in whole or in part, and does not bind itself to accept any tender. The University shall not be liable for any costs or expenses (of any nature) incurred by any prospective service provider (or any of its consortium members or sub-contractors) in responding to this notice or in participating in this procurement process, including (without limitation) if the University cancels or amends this procurement process or makes no contract award. The estimated contract value is 300000 GBP for the initial term and would be an estimated 400000 GBP if the contract was extended by an additional 18 months.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofnorthampton/ ↗

Submission deadline
1 Mar 2023, 11:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Jan 2023 → 21 Mar 2023 · 3 dates
  1. Notice published
    30 Jan 2023, 18:03 GMT
  2. Submission deadline
    1 Mar 2023, 11:00 GMT
  3. Invitations to tender expected
    21 Mar 2023

Contracting authority & participating public bodies

University of Northampton

Contracting authorityEducationBody governed by public lawEducation University Drive, Northampton, East Midlands, NN1 5PHContact email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.