Official UK procurement notice
Karibu Community Homes- Repairs, Planned and Compliance
Authority: Karibu Community Homes (Public body)
What is being bought3 lots · detail below
Published requirement descriptionKaribu Community Homes is seeking delivery partners to provide long-term, reliable services across its housing stock. The contracts will run for an initial five-year term, with options to extend annually up to a maximum of ten years. The estimated total annual value across all workstreams is c. £6.4 million. The opportunity is divided into three lots: Lot 1 – Repairs and Voids: Day-to-day responsive repairs, emergency call-outs, and works to void properties to ensure they are ready for letting. Lot 2 – Planned and Cyclical Works: Delivery of planned maintenance programmes including kitchens, bathrooms, roofing, windows and doors, cyclical decorations, EPC works, and associated component renewals. Lot 3 – Domestic Gas and Electrical Compliance Works: Statutory compliance obligations including annual gas servicing, boiler and heating maintenance and upgrades, electrical inspection and testing (EICRs), remedials, and ongoing safety compliance activities. Bidders may tender for one, two, or all three lots. However, a single bidder may be awarded a maximum of two lots, with preferences stated in the Lot Bidding Form taken into account during the award process.
- The authority expects to re-tender this requirement around 29 Aug 2030, 00:59 BST.
- How the procedure runs: Karibu Community Homes is seeking delivery partners to provide long-term, reliable services across its housing stock. The contracts will run for an initial five-year term, with options to extend annually up to a maximum of ten years. The estimated total annual value across all workstreams is c. £6.4 million. The opportunity is divided into three lots: Lot 1 – Repairs and Voids: Day-to-day responsive repairs, emergency call-outs, and works to void properties to ensure they are ready for letting. Lot 2 – Planned and Cyclical Works: Delivery of planned maintenance programmes including kitchens, bathrooms, roofing, windows and doors, cyclical decorations, EPC works, and associated component renewals. Lot 3 – Domestic Gas and Electrical Compliance Works: Statutory compliance obligations including annual gas servicing, boiler and heating maintenance and upgrades, electrical inspection and testing (EICRs), remedials, and ongoing safety compliance activities. Bidders may tender for one, two, or all three lots. However, a single bidder may be awarded a maximum of two lots, with preferences stated in the Lot Bidding Form taken into account during the award process. It should be noted that the notice says Bidders may only bid for 2 lots, this is not the case, as above they can bid for all 3. The FTS system only allows you to select a number less than the total number of lots.
- No preliminary market engagement: Karibu Community Homes were satisfied that there would be sufficient interest within the market to negate the requirement to conduct preliminary market engagement. This was also coupled with a lack of time and capacity to conduct market engagement,
CPV: Building completion work · Building installation work · Commissioning of heating installations · Construction work for multi-dwelling buildings and individual houses · Electrical services · Energy-efficiency consultancy services · Floor-laying and covering, wall-covering and wall-papering work · Gas appliance maintenance services · Inspection of ventilation system · Installation of doors and windows and related components · Joinery and carpentry installation work · Miscellaneous repair and maintenance services · +11 more
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£64,252,000 together) · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Repairs and VoidsRenewalPublished value£20,690,000
This lot covers the delivery of day-to-day responsive repairs and emergency call-outs across Karibu’s housing stock, ensuring works are completed right first time and within agreed timescales. It also includes works to void properties to bring them to a lettable standard, enabling timely re-letting and minimising rental loss. Services must be delivered to consistent quality and safety standards, with a strong focus on customer satisfaction, communication, and compliance with statutory requirements.
Lot #2Planned and CyclicalRenewalPublished value£35,292,000
This lot covers the delivery of planned investment and cyclical maintenance programmes across Karibu’s housing stock. It includes the replacement of key components such as kitchens, bathrooms and LAS rooms, roofing, windows, and doors. It also encompasses cyclical decorations, EPC improvement works, and other related component renewals. The contractor will be expected to deliver these works safely, efficiently, and to a high standard, ensuring minimal disruption to residents and compliance with all statutory and regulatory requirements.
Lot #3Domestic Gas and Electrical ComplianceRenewalPublished value£8,270,000
This lot covers statutory compliance obligations for domestic gas and electrical safety across Karibu’s housing stock. It includes annual gas servicing, boiler and heating maintenance and upgrades, and associated remedial works to maintain safe and efficient systems. It also encompasses electrical inspection and testing (EICRs), follow-on remedials, and ongoing electrical compliance activities. The provider will be required to maintain 100% compliance with safety standards, ensure accurate digital record-keeping, and deliver services in a resident-focused manner.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 29 Aug 2030
- First published
- 28 Aug 2025, 17:00 BST
- Last source update
- 28 Aug 2025, 17:00 BST
- Award evaluation window
- Submission end – 16 Jan 2026
- Authority reference
1357- FTS notice number
2025/S 000-052170- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-058fc7Find a Tender
- How it runs
Karibu Community Homes is seeking delivery partners to provide long-term, reliable services across its housing stock. The contracts will run for an initial five-year term, with options to extend annually up to a maximum of ten years. The estimated total annual value across all workstreams is c. £6.4 million. The opportunity is divided into three lots: Lot 1 – Repairs and Voids: Day-to-day responsive repairs, emergency call-outs, and works to void properties to ensure they are ready for letting. Lot 2 – Planned and Cyclical Works: Delivery of planned maintenance programmes including kitchens, bathrooms, roofing, windows and doors, cyclical decorations, EPC works, and associated component renewals. Lot 3 – Domestic Gas and Electrical Compliance Works: Statutory compliance obligations including annual gas servicing, boiler and heating maintenance and upgrades, electrical inspection and testing (EICRs), remedials, and ongoing safety compliance activities. Bidders may tender for one, two, or all three lots. However, a single bidder may be awarded a maximum of two lots, with preferences stated in the Lot Bidding Form taken into account during the award process. It should be noted that the notice says Bidders may only bid for 2 lots, this is not the case, as above they can bid for all 3. The FTS system only allows you to select a number less than the total number of lots.
How it was run
Official notice- Submission deadline
- 20 Nov 2025, 12:00 GMT
- Clarification deadline
- 19 Sept 2025, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Aug 2025 → 1 Apr 2026 · 5 dates- Tender notice published28 Aug 2025, 17:00 BST
- Clarification questions by19 Sept 2025, 00:00 BST
- Submission deadline342 days ago20 Nov 2025, 12:00 GMT
- Award decision expected by285 days ago16 Jan 2026, 23:59 GMT
- Contract starts211 days ago1 Apr 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published28 Aug 2025, 17:00 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender