Find a TenderCancelledProcurement termination notice
Published 9 Apr 2025, 09:32 BST

Official UK procurement notice

Kent & Medway Appropriate Adult (AA) Service

Official notice

Authority: The Police and Crime Commissioner for Kent (Police & fire)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£2,760,000≈ £690k / year · £3,312,000 inc. VAT · 1 value update
Submissions closed 25 Jun 2025
Next notice expected 20 May 2025
Contract term 4 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Police and Crime Commissioner for Kent is seeking to award a Contract for the provision of Kent & Medway Appropriate Adult (AA) Service. Under The Police and Criminal Evidence Act 1984 (PACE) the Police have a statutory requirement to provide an AA when dealing with a suspect who is a juvenile or vulnerable adult, but they cannot provide the AA themselves, as they must be independent from the police. The Police and Criminal Evidence Act 1984 (PACE) introduced the provision of Appropriate Adults (AA) to safeguard the interests of vulnerable adults and juveniles suspected of a criminal offence. An AA’s role is to ensure that vulnerable people are treated fairly, with respect for their rights and entitlements and that they can understand and participate effectively in criminal proceedings related to the investigation and/or their detention. The value of the contract being procured is estimated to be £1,560,000 GBP depending upon extension options being taken, For the purpose of this tender bidders should base their pricing on a budget of £260,000 per annum. As detailed in the procurement documents. Additional coverage of the AA service may be required during the lifetime of the contract. As such the contract value may increase up to the overall value of £2,760,000. There is no guarantee of this inclusion. As detailed within the procurement documents for this tender

CPV: Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£2,760,000
Contract period: 1 Apr 2026 – 31 Mar 2030 (4 yrs) · up to 31 Mar 2032 with extensionsValue: £2,760,000 exc. VAT · £3,312,000 inc. VAT
Delivery: UK, South EastEligibility: SME eligibleVCSE eligible
Extensions: 2 x 12 months extension
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please refer to the Tender Documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (4)
  • Quality: 65%
  • Social Value Quality: 5%
  • Price: 25%
  • Social Value Price: 5%
Published award criteria (4)
  • Quality
  • Price
  • Social Value Price: Social Value Price 5%
  • Social Value Quality: Social Value Quality 5%
Conditions of participation1
  • Technical & professional ability

    Please refer to the Tender Documentation

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
9 Apr 2025, 09:32 BST
Last source update
22 Dec 2025, 14:45 GMT
Award evaluation window
Submission end – 29 Sept 2025
Authority reference
7F-2023-C087
FTS notice number
2025/S 000-025267
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Health and social work services
Delivery area
UKSouth East (UKJ4)
Official registry OCID
ocds-h6vhtk-04ff49 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
25 Jun 2025, 12:00 BST
Clarification deadline
13 Jun 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This opportunity is available via the 7 Force Commercial Tendering Portal. To register, visit 7force.force.com/ProSpend__eSourcing_… ↗ If you are already registered on the Portal, you can login here: 7force.force.com/login ↗ Once logged in, visit the 'Find Opportunities' section and click 'Register Interest'. Follow the steps to view the documents

Timeline

9 Apr 2025 → 1 Apr 2026 · 9 dates
  1. Planning notice published
    9 Apr 2025, 09:32 BST
  2. Market engagement
    29 Apr 2025, 23:59 BST

    The Police and Crime Commissioner for Kent will be conducting a tender process in May 2025. Prior to the tender publication a supplier engagement event will take place on 29th April 2025 via on-line Teams meeting at 10.00am. This engagement event is to provide an overview of the service requirements, commissioning intentions and timelines for this procurement. Please ensure you express interest so formal invites can be shared, joining instructions will be issued before the event.

  3. Next notice expected
    20 May 2025, 23:59 BST
  4. Tender notice published
    22 May 2025, 16:35 BST
  5. Clarification questions by
    13 Jun 2025, 12:00 BST
  6. Submission deadline
    25 Jun 2025, 12:00 BST
  7. Award decision expected by394 days ago
    29 Sept 2025, 23:59 BST
  8. Latest notice published311 days ago
    22 Dec 2025, 14:45 GMT
  9. Contract starts211 days ago
    1 Apr 2026, 00:00 BST

Notice history

8 events · 3 releases on Find a Tender · since 9 Apr 2025
  1. Preliminary market engagement notice published
    9 Apr 2025, 09:32 BST
    UK2
  2. Tender notice published
    22 May 2025, 16:35 BST
    UK4
  3. Published value updated to £2,760,000
    22 May 2025, 16:35 BST
    was £1,560,000
  4. Status changed to active
    22 May 2025, 16:35 BST
  5. Procurement method changed
    22 May 2025, 16:35 BST
  6. Deadline published: 25 Jun 2025, 12:00 BST
    22 May 2025, 16:35 BST
  7. Procurement termination notice published
    22 Dec 2025, 14:45 GMT
    UK12
  8. Status changed to complete
    22 Dec 2025, 14:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—15 Dec 2025CancelledReview of requirements to be undertaken

Contracting authority & participating public bodies

The Police and Crime Commissioner for Kent

Contracting authorityPublic authority - sub-central government GB-PPON: PLZD-7548-CLJY Kent Police HQ, Sutton Road, Maidstone, South East, ME15 9BZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure