Keystone to NEC data migration

Official notice

Authority: Bristol City Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: South West (UKK11)

Budget not disclosedValue not published

Awarded 5 Aug 2025no call for competition

Awarded to Manifest Software Solutions Ltd

What is being bought

Published requirement description

A contract that will facilitate the extracting and transforming of the data from Keystone and or Ridge Surveys and build compatible NEC data load files.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: South West

Extensions: Optional time extension of 3-months and an associated value uplift for the time-frame.

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 5 Aug 2025, 16:13 BST
Last source update: 5 Aug 2025, 16:13 BST
Authority reference: DN784339
FTS notice number: 2025/S 000-046260
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: South West (UKK11)
Official registry OCID: ocds-h6vhtk-0581de Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The supplier possesses unique expertise in housing data migration that cannot be replicated by any other supplier. Their prior and ongoing involvement in the HITT Programme has equipped them with specialised knowledge and the necessary technical permissions. The supplier's existing role within the HITT Programme ensures seamless integration of this additional data migration task. Their access rights and familiarity with the system environment reduce lead times and mitigate delivery risks.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 1

Contracts signed 1latest 5 Aug 2025

Awarded to	Value	Date	Status
Manifest Software Solutions Ltd	—	—	Awarded

Contracts

Contract 046260-2025-1 · Manifest Software Solutions Ltd
Signed
5 Aug 2025
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
A contract that will facilitate the extracting and transforming of the data from…	1bids	—	—	£40,000 – £60,000
Whole notice	—	—	—	£40,000 – £60,000

Contracting authority & participating public bodies

Bristol City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Bristol City Council, P O Box 3176, BRISTOL, South West, BS3 9FSContact name, email, phone

Dispute resolution & review bodies

High Court of England and WalesReview body N/A

Bidders & participating suppliers

1 commercial party on the notice

Manifest Software SolutionsAwarded supplier Coventry, South West, CV5 6UB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.