Kings Priory School ~ Cleaning Tender

The current contract value is in excess of £220k per annum.

Kings Priory School is a large all through school of approximately 1500 school pupils from ages 4 through to 18, and is part of the Woodard Academies Trust. The Trust has an impressive heritage as part of the Woodard family of schools, created by founder Nathaniel Woodard in 1848 with the aim of providing an education based on Christian values and a belief in nurturing and enriching each individual child.

This is an exciting time for the Trust who have recently launched an ambitious new five-year strategy to continue to drive up standards, nurture and educate our children into successful adults, develop, and recruit the best teachers, work collaboratively in our local area, and grow our Trust in geographical clusters.

The school occupies two sites, (a hundred or so yards apart) in the town of Tynemouth. The larger site is the original King’s School (children from year 5 through to year 13) occupies a mixture of townhouses and purpose-built teaching blocks around a large central courtyard. The smaller site is on the former Priory Primary School (reception through to year 4) which has a more traditional primary school footprint.

The school currently has an evening cleaning team of around 10 members of staff and has additional coverage of day janitors who carry out a mixture of reactive and prescribed tasks. The ITT process will look to suppliers to identify the optimal use of current hours to provide both ad hoc day time support and exacting evening clean standards.

The contract covers the scope for the provision of all cleaning services within the School’s sites. The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities as well as delivering consistency of standards and accurate management reporting capabilities.

Whilst the fabric of the school’s campus is generally in good condition, there is an ongoing refurbishment programme of floor surfaces, the townhouses accommodation of offices and teaching areas present the cleaners with daily challenges across multiple levels, in addition the site lines provided by excellent natural lighting and long visible corridors also present cleaning challenges. It is anticipated that equipment upgrade could help address these issues.

The cleaning team currently work prescribed zones which differ in size due to accessibility and work content.

The client team sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can:

•deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning

•communicate well with the cleaning team and manage the resource and resourcing effectively

•only invoice the school for hours proven to be worked

•give realistic cost certainty but also assure value for money spent

•flex its schedules and service to accommodate both one off and regular events

•provide a fit for purpose and proactive off-site management support function

•provide a solid audit trail

•communicate well with both the school and the on-site cleaning team

•build an operating model over the contract term that fits the needs of the school

The contract being tendered is for three years in duration from 1 January 2025 until December 2027 and is likely to be fixed price in nature in nature, with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis.

See SQ document for further information. Additional information: To respond to this opportunity please click here: litmustms.co.uk/respond/599V6P2GMY ↗