Find a TenderAwarded
Published 20 Apr 2021, 11:06 BST

Official UK procurement notice

Kirklees Supported Living (16+)

Official notice

Authority: Kirklees Council (Local council)

5 lotsServicesRestricted procedureSME suitable
Awarded value£721,0255 contracts · exc. VAT
Awarded 31 Dec 2020
Awarded to Keys PCE Limited +3 more5 awards

What is being bought5 lots · detail below

Published requirement description

Kirklees Council intends to establish an Electronic Marketplace (EMP) for the provision of bespoke high quality support and/or accommodation packages for young people (the "Service"). Young People will usually be aged 16 and 17 years old on admission and will be preparing to leave care, care leavers or are unaccompanied asylum seekers. This EMP will allow applicants to become eligible to bid to provide the individual Service to the Young People.

CPV: Health and social work services · Social work and related services

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1Group LivingAwarded

The Provider must offer furnished group living accommodation which is described as a situation where a young person lives within a multi-occupancy property and either has shared communal facilities or lives within a 'bed-sit' or apartment type living space within a larger building.

Providers must provide for a single room for each Young Person placed, with individual or communal living, dining, kitchen and bathroom. Provide fire doors, extinguishers, smoke blankets and fire exit signs. Regular inspection by the Fire Officer will be certified for inspection where appropriate.

There will be support from qualified and experienced staff available on site, available 24 hours a day, 7 days a week including all holidays, to provide support and particle help.

The Providers staff will provide, formal, informal, emotional, practical support and guidance dependent on the young person's individual needs.

The Provider will carry out assessments of the young person's needs at the beginning and throughout the placement regularly monitoring their progress.

Each young person will have a nominated Key Worker who will support the young person with 1 to 1 sessions both within and outside the accommodation to develop their independent living skills, practical skills and give emotional support plus facilitate and support access to education, training and career development opportunities.

Each 1 to 1 key working session must be recorded in an appropriate and professional manner. These records must be available if required by the Purchaser.

An allocated Key Worker will have the required qualifications, knowledge, skills and experience in providing 16+years' accommodation and support services.

The Provider will also provide a 24 hour Support Help line and an Emergency Call out Service.

The Provider will prepare reports as requested by the purchaser for meetings and reviews.

This is additional Information for Qtr 3 1st October 2020 - 30th December 2020 Additional information: Award criteria will be based on Quality Method Statements with a weighting of 100%. Costs submitted will be used should Applicants have the same Quality marks. The applicant with the most Economically Advantageous Core Cost will be granted Level 1 status and will operate as the Council's "preferred Providers". See EMP Operating Rules document, Summary section for more details.

Delivery: Yorkshire & Humber · The Council of the borough of Kirklees
Lot #2Supported Tenancy with Floating SupportAwarded

The Provider must provide community based furnished accommodation with a bespoke package of floating

support from qualified and experienced staff.

Providers must Provide Community based accommodation sourced within the private or registered social

landlord rental market. The tenancy or ownership of the property will be in the name of the Provider. Ensure that

the obligations of the Young Person in respect of care and maintenance of the property will be carried out either

by or on behalf of the Young Person as appropriate. Have the principal responsibility on behalf of the Young

Person for reporting appropriate repairs and maintenance to the Landlord if the Provider is not the Landlord.

Providers will support young people to sustain a tenancy by supporting the young person to manage their

accommodation and encourage the further development of the Young Persons independent living skills,

practical skills and give emotional support.

For Floating Support only, Providers will support young people to sustain a tenancy or other placement by

supporting the young person to develop their independent living skills, practical skills and emotional resilience.

Each young person will have an appropriately qualified, knowledgeable, skilled and experienced nominated Key

Worker who will support the Young Person with 1 to 1 sessions both within and outside the property to develop

their independent living skills, practical skills and give emotional support plus facilitate and support access to

education, training and career development opportunities.

Each 1 to 1 key working session must be recorded in an appropriate and professional manner. These records

must be available if required by the Purchaser.

Face to Face floating support by the Key Worker must be flexible and available 7 days a week dependant on the

young person's needs and must be agreed with the young person's Social Worker.

There is a requirement that there must be some weekly face to face support at the property and not just out in

the community. A bespoke package of floating support will be agreed for each young person and set out in the

young person's Individual Placement Agreement.4 / 9

As the young person's skills and confidence develop, the amount of face to face support will decline as agreed

in the young person's Individual Placement Agreement.

The Provider will also provide a support helpline available to young people 24 hours a day 7 days a week.

This is additional Information for Qtr 3 1st October 2020 - 30th December 2020 Additional information: Award criteria will be based on Quality Method Statements with a weighting of 100%. Costs submitted will be used should Applicants have the same Quality marks. The applicant with the most Economically Advantageous Core Cost will be granted Level 1 status and will operate as the Council's "preferred Providers". See EMP Operating Rules document, Summary section for more details.

Delivery: Yorkshire & Humber · The Council of the borough of Kirklees
Lot #3Transferable Supported Tenancy and Floating SupportCancelled

The Provider must provide community based furnished accommodation with a bespoke package of floating

support from qualified and experienced staff where initially Providers own the tenancy but this is transferable to

the young person on their 18th birthday.

Providers must Provide Community based accommodation sourced within the private or registered social

landlord rental market. Ensure accommodation offered is within the Housing element of Universal Credit

financial parameters. Initially, agree the tenancy or ownership of the property will be in the name of the

Provider.Agree at pre-placement with the landlord that the tenancy could be transferred to the young person

when they reach 18 years subject to an assessment stating that they are tenancy ready (This will be set out on

the Individual Placement Agreement). Ensure that the obligations of the Young Person in respect of care and

maintenance of the property will be carried out either by or on behalf of the Young Person as appropriate. Have

the principal responsibility on behalf of the Young Person for reporting appropriate repairs and maintenance to

the Landlord if the Provider is not the Landlord.

Providers will support young people to sustain a tenancy by supporting the young person to manage their

accommodation and encourage the further development of the Young Persons independent living skills,

practical skills and give emotional support.

Each young person will have an appropriately qualified, knowledgeable, skilled and experienced nominated Key

Worker who will support the Young Person with 1 to 1 sessions both within and outside the property to develop

their independent living skills, practical skills and give emotional support plus facilitate and support access to

education, training and career development opportunities.5 / 9

Each 1 to 1 key working session must be recorded in an appropriate and professional manner. These records

must be available if required by the Purchaser.

Face to Face floating support by the Key Worker must be flexible and available 7 days a week dependant on the

young person's needs and must be agreed with the young person's Social Worker.

There is a requirement that there must be some weekly face to face support at the property and not just out in

the community. A bespoke package of floating support will be agreed for each young person and set out in the

young person's Individual Placement Agreement.

As the young person's skills and confidence develop, the amount of face to face support will decline as agreed

in the young person's Individual Placement Agreement.

The Provider will also provide a support helpline available to young people 24 hours a day 7 days a week.

This is additional Information for Qtr 3 1st October - 30th December 2020 Additional information: Award criteria will be based on Quality Method Statements with a weighting of 100%. Costs submitted will be used should Applicants have the same Quality marks. The applicant with the most Economically Advantageous Core Cost will be granted Level 1 status and will operate as the Council's "preferred Providers". See EMP Operating Rules document, Summary section for more details.

Delivery: Yorkshire & Humber · The Council of the borough of Kirklees
Lot #4Floating SupportAwarded

The Provider will deliver community based floating support to sustain a tenancy or other placement bysupporting

the young person to manage their independent living skills, practical skills and emotional resilience.

For Supported and Transferable Tenancy, Providers will support young people to sustain a tenancy

bysupporting the young person to manage their accommodation and encourage the further development of

theYoung Persons independent living skills, practical skills and give emotional support.

For Floating Support only, Providers will support young people to sustain a tenancy or other placement

bysupporting the young person to develop their independent living skills, practical skills and emotional

resilience.

Each young person will have an appropriately qualified, knowledgeable, skilled and experienced nominated

KeyWorker who will support the Young Person with 1 to 1 sessions both within and outside the property to

developtheir independent living skills, practical skills and give emotional support plus facilitate and support

access toeducation, training and career development opportunities.6 / 9

Each 1 to 1 key working session must be recorded in an appropriate and professional manner. These

recordsmust be available if required by the Purchaser.

Face to Face floating support by the Key Worker must be flexible and available 7 days a week dependant on

theyoung person's needs and must be agreed with the young person's Social Worker.

There is a requirement that there must be some weekly face to face support at the property and not just out

inthe community. A bespoke package of floating support will be agreed for each young person and set out in

theyoung person's Individual Placement Agreement.

As the young person's skills and confidence develop, the amount of face to face support will decline as agreedin

the young person's Individual Placement Agreement.

The Provider will also provide a support helpline available to young people 24 hours a day 7 days a week

This is additional Information for Qtr 3 1st October 2020 - 30th December 2020 Additional information: Award criteria will be based on Quality Method Statements with a weighting of 100%. Costs submitted will be used should Applicants have the same Quality marks. The applicant with the most Economically Advantageous Core Cost will be granted Level 1 status and will operate as the Council's "preferred Providers". See EMP Operating Rules document, Summary section for more details.

Delivery: Yorkshire & Humber · The Council of the borough of Kirklees
Lot #5Short StayCancelled

The Provider must provide community based furnished accommodation with a bespoke package of support from

qualified and experienced staff on a short-term or emergency basis.

Providers must Ensure that the accommodation is either a room in a group living establishment with 24/7staffing

or an individual accommodation with floating support. Initially be able to provide some basic food and hygiene

items and emergency funds if requested by the young person's Social Worker. Please Note: We do NOT allow

Bed and Breakfast accommodation in this category.

The usual reason for these placements is when a bridging arrangement is needed either between placements or

due to family or placement breakdown.

The package of accommodation and support required will be dependent on the young person's needs and will

be agreed between the Provider and Purchaser when the placement is agreed.

The hours of operation for support will depend on the type of provision and the needs of the individual young

person as agreed in the young person's Individual Placement Agreement.7 / 9

Face to Face floating support must be available flexibly over 7 days.

Or

Onsite support may be required 24 hours a day, 7 days a week including all holidays

The Provider will also provide a support helpline available to service users 24 hours a day 7 days a week.

Any jointly agreed emergency admission will be made for up to a seven-day period and the weekly charge will

apply (pro rata on a daily basis).

This is additional information for Qtr3, 1st October - 31st December 2020 Additional information: Award criteria will be based on Quality Method Statements with a weighting of 100%. Costs submitted will be used should Applicants have the same Quality marks. The applicant with the most Economically Advantageous Core Cost will be granted Level 1 status and will operate as the Council's "preferred Providers". See EMP Operating Rules document, Summary section for more details.

Delivery: Yorkshire & Humber · The council of the borough of Kirklees

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 100%
Published sub-criteria (1)
  • Method Statements: 100%
Published award criteria (2)
  • Method Statements: 100
  • Price: Fixed hourly rates

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
20 Apr 2021, 11:06 BST
Last source update
20 Apr 2021, 11:06 BST
Authority reference
KMCCYP-129
FTS notice number
2021/S 000-008316
Classification (CPV)
Health and social work servicesSocial work and related services
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-02a7ed Find a Tender
Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

Publisher note: The Council of the Borough of Kirklees is conducting this procurement exercise in accordance with the Public Contracts Regulations 2015 (SI 2015/102). This exercise is being undertaken within the rules outlined within Section 7 (Social and Other Specific Services) due to the nature of the provision. In order to become a Provider Applicants will be expected to complete a "pass/fail" Selection Questionnaire, six (6) "Quality" Case Studies and a Core Cost Schedule. Following a desktop evaluation of this information the Council will visit each Applicants venues in order to verify the information supplied as part of the application process. Following the full evaluation of the application the Council will appoint providers in one of two ways: Level 1 - those providers who pass the selection questionnaire and who score the highest marks for their "Quality" Case Studies will be awarded Level 1 status. Should Applicants have the same "Quality" marks then the Applicant with the most Economically Advantageous Core Cost will be granted Level 1 status. These providers will operate as the Councils "preferred Providers" and will be given first opportunity to demonstrate how they can support the needs of the Young Person. Level 2 - those providers who pass the selection questionnaire and who scores are not the highest for their "Quality" Case Studies will be awarded Level 2 status. These providers will NOT operate as the Council's "preferred suppliers" and will only be asked to meet support needs of the Young Person should the Level 1suppliers not be able to do so. The Council may continue the EMP beyond this period if it wishes to continue to operate it, if it wishes to enter into call-off contracts from it and subject to continued availability of eligible Providers continuing to meet the 8 / 8 requirements and demands of the Service. This provision will be subject to any notice period as stated in any individual agreement. VI.4)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £721,0255 contracts exc. VAT
Bids received 6138 from SMEs
Contracts signed 5latest 31 Dec 2020

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Group Living22bids15——
2 · Supported Tenancy with Floating Support20bids12——
4 · Floating Support19bids11——

Contracting authority & participating public bodies

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre 1, High Street, HUDDERSFIELD, Yorkshire & Humber, HD1 2NFContact name, email, phone

Dispute resolution & review bodies

  • High court of England & WalesReview body n/a

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.