Find a TenderClosed
Published 22 May 2025, 15:09 BST

Official UK procurement notice

L25032-T-SG - Hold Baggage Screening Framework

Official notice

Authority: LONDON LUTON AIRPORT OPERATIONS LIMITED

Framework agreementGoodsNegotiated procedure with prior call for competition
Framework ceiling (notional)£11,000,000framework ceiling, not attributable revenue
Submissions closed 16 Jun 2025

What is being bought

Published requirement description

London Luton Airport (LLA) is seeking a specialist supplier to enter into a Zero-Value Framework agreement over a 10-year period for the Supply, servicing and maintenance (including all repairs) of new Standard 3 Explosive Detection Systems for use in an Outsized baggage/Hold Baggage Screening (HBS) facility. The primary aim of this project is to commence asset replacement of all LLA HBS Machines with the new Standard 3 Xray machines

For further details please see tender documents available via the LLA Procurement portal “Jaggaer”.

Note a mandatory site visit is being held on Thursday 5th June 2025 and the deadline to register for the site visit is 12 noon Monday 2nd June 2025 registrations to be submitted as stated within the tender document.

Prospective bidders must be able to demonstrate previous experience of similar work and be prepared to provide references.

Applications are welcome from single organisations or consortia from the public, private and voluntary/community sector.

To access this or any other LLA open tenders, please visit the LLA e-Tendering Portal below where you can view the necessary tendering documents and express your interest.

london-luton.ukp.app.jaggaer.com ↗

All tender opportunities can be found under the My ITT tab or Open to all ITT tab in the sourcing area on the portal. If this is your first time using this portal, you will need to register in order to Express Interest. Click on the ‘Register here’ button in order start the process, if you are already registered on the LLA e-Tendering portal simply enter your details and login as usual.

During registration, simply complete the information required, please note you must express an interest through this portal in order to be attached to the tender project.

After expressing interest and reviewing any tender documents, in order to progress you will also be asked whether or not you wish to Intend To Respond or Decline To Respond, click the appropriate button.

Doing so will indicate to the buyers your intention to either make a submission or not and allow you to progress. Once you have expressed an interest and intend to respond, you will be able to submit a response and use the messages tab to ask any tender related questions.

We accept no liability if you have not expressed an interest in the tender.

CPV: Baggage-handling system · Baggage-scanning equipment · Passenger baggage handling services · Security equipment

How this framework works

From the published notice
Places
up to 1 suppliers

The lotProcurement structure

single lot · value published
Lot #1LLA are seeking suppliers to tender for a seven (7) year Contract for the service,…Published value£11,000,000

LLA are seeking suppliers to tender for a seven (7) year Contract for the service, maintenance, call out & “works” for the sites Building Management Systems, which will include the optimisation of plant to maximise its efficiency & minimise energy consumption.

Further details can be requested through our portal, moreover there will be a mandatory site walk around on the 24/04/25 @ 0900 hours (deadline to register 17/04/2025). The requirement has been split into 2 work packages which will be awarded to 1 (one), supplier.

For further details, please see tender documentation via the portal. Additional information: Please see tender documents.

Delivery: East of England · London Luton Airport
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Please see tender documents.

Legal form for consortia
Please see tender documents for details.
Shortlisting
Please see tender documents for details.
What this means for your bid
  • “L25032-T-SG - Hold Baggage Screening Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
22 May 2025, 15:09 BST
Last source update
22 May 2025, 15:09 BST
Authority reference
L25032-T-SG
FTS notice number
2025/S 000-025073
Classification (CPV)
Baggage-handling systemBaggage-scanning equipmentPassenger baggage handling servicesSecurity equipment
Delivery area
East of England (UKH21)
Official registry OCID
ocds-h6vhtk-051e7c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see tender documents for details.

Publisher note: Please see tender documents for details.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://london-luton.ukp.app.jaggaer.com/ ↗

Appointment period ends
16 Jun 2025, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

22 May 2025 → 16 Jun 2025 · 2 dates
  1. Notice published
    22 May 2025, 15:09 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    16 Jun 2025, 12:00 BST

Contracting authority & participating public bodies

London Luton Airport Operations Limited

Contracting authorityAirport-related activities Percival House, Percival Way, Luton, East of England, LU2 9NUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • London Luton Airport - The Legal teamMediation bodyReview bodyReview contact point LutonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria